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Other topics of discussion and considerations haveincludedthe following: <br />129 <br />130 <br />1)Sustainable Design Features <br />131 <br />Based upon previous City Council discussions, the Cedarholm Community Building has many <br />132 <br />sustainable design features. Please see attached summary memo from HCM Architects. <br />133 <br />134 <br />2)Temporary Operating Quarters During Construction <br />135 <br />Temporaryoperating quarterswill be needed for approximately 7 months(September – <br />136 <br />November of 2017 and March –June of 2018)while the new Cedarholm Community Building <br />137 <br />is being constructed. This will include trailer rental, temporary electricalandcommunications <br />138 <br />hookup and portable restrooms/washing stations.The budget for this is included in the attached <br />139 <br />overall budget and is estimated at $20,000 total. <br />140 <br />141 <br />3)Annual maintenance and operation budget projections are as follows. A more detailed operating <br />142 <br />budget projection is included in your packet. <br />143 <br />144 <br />201820192020 <br />145 <br />Personal Services$185,990$191,970$196,625 <br />146 <br />Supplies and Materials $ 23,600$ 32,770$ 33,600 <br />147 <br />Other Services and Charges $ 43,675$ 62,350$ 63,575 <br />148 <br />Total Community Building Operations$253,265$287,090$293,800 <br />149 <br />Total Grounds Maintenance $145,000$206,000$208,000 <br />150 <br />Total Operations and Maintenance $398,265$493,090$501,800 <br />151 <br />Total Revenue Projections$366,450$429,675$445,000 <br />152 <br />Difference of Expense and Revenue($31,815)($63,415)($56,800) <br />153 <br />*Administrative and Depreciation $36,500$36,500$ 36,500 <br />154 <br />Total w/oAdministrative and Depreciation$4,685($26,915)($20,300) <br />155 <br />156 <br />Notes: <br />157 <br />Currently, there are1.75 FTE employees at Cedarholm Golf Course. Anticipating the <br />o <br />158 <br />year round and increased use of the Community Building, the projections include the <br />159 <br />necessity to increase FTE staffing to 2.0. Specifically the existing ¾ time position is <br />160 <br />suggested to be increased to full time. This was a fulltime position until 2009. The need <br />161 <br />is anticipated as soon as the replaced facility becomes operational. <br />162 <br />163 <br />*Because a decision has not been made on the EnterpriseFundstatus,the expense <br />o <br />164 <br />budget includes Administrative charges of $20,000 and Depreciation charges of $16,500 <br />165 <br />for a total of $36,500. These funds are paid tocity accounts. The forecast above shows <br />166 <br />the budget with and without these charges. <br />167 <br />168 <br />Budget projections are realistic, conservative, include community use features and <br />o <br />169 <br />custodial services andareconsistent with other Rosevillefacilityand use rates. <br />170 <br />171 <br />4)Capital Improvement Program (CIP) <br />172 <br />Thefollowing lifecycle intervals for the Cedarholm Community Building are consistent with <br />173 <br />industry standards and the RosevilleAsset Management Program. Attached is a detailed20-year <br />174 <br />Capital Improvement Program projection for the Cedarholm Community Building based on <br />175 <br />intervals below. <br />176 <br />Page 4of 6 <br /> <br />