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177 <br />a.5 Year Intervals <br />178 <br />PaintingInterior <br />179 <br />Parking Lot <br />180 <br />Technology/POS/computers <br />181 <br />Furnishings <br />182 <br />183 <br />b.10 Year Intervals <br />184 <br />Painting Exterior <br />185 <br />Flooring <br />186 <br />Furnishings <br />187 <br />188 <br />c.15 Year Intervals <br />189 <br />Furnishings <br />190 <br />191 <br />d.20 Year Intervals (replacement) <br />192 <br />HVAC <br />193 <br />Roofing <br />194 <br />Fixtures <br />195 <br />196 <br />It is the plan to auction the furnishings of the existing facility. The generallist of items includes the <br />197 <br />grill/fryer and tables and chairs. Theitems are older with anestimated valueof around $5,000. <br />198 <br />199 <br />Timeframe <br />200 <br />Thefollowingis a review of the overall timeframe: <br />201 <br />June 5, 2017 –Design Development(Task One) update <br />202 <br />July 10, 2017 –Construction Documents (Task Two)update <br />203 <br />July 10, 2017 –Request for City Council Action to advertise for proposals <br />204 <br />July 11, 2017 –Begin process for advertising for Bids <br />205 <br />August 14, 2017-Consider projectby the City Council. <br />206 <br />Anticipated Calendar –research has been done on all preparation areas leading up to the <br />207 <br />beginning of construction. However, nocommitmentshave been made. If the City <br />208 <br />Council chooses to move forward, final arrangements would need to occur. <br />209 <br />August 21, 2017 –last day of existing clubhouse use <br />o <br />210 <br />August 24, 2017 -remove anyexisting clubhouse equipment <br />o <br />211 <br />August 28 –September 1, 2017-asbestos removal <br />o <br />212 <br />September 1, 2017 -turn over site to contractor to begin demolition <br />o <br />213 <br />September 5, 2017 -demolition of existing clubhouse <br />o <br />214 <br />September 1, 2017 -begin project –In and around September1, 2017 <br />o <br />215 <br />June 30, 2018 –project completion <br />o <br />216 <br />217 <br />PO <br />OLICYBJECTIVE <br />218 <br />The process for involving community membersand City Councilas necessary to review public facility <br />219 <br />improvements is consistent with past City efforts. <br />220 <br />FI <br />INANCIAL MPACTS <br />221 <br />Afinal funding source for the project is yet to be finalized.Project and funding options are identified <br />222 <br />above.The final funding source and amount can be determined at a later date. <br />223 <br />Page 5of 6 <br /> <br />