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Human Rights, Inclusion and Engagement Commission Minutes July 19, 2017 Draft Minutes Page 11 of 16 Ms. Olson suggested they have a special meeting for the ToP process so that they do not have to 447 use the regular meeting time for it. It is an intense process and should be done in two meetings 448 to allow time to gather information for the action plan. 449 450 The Council discussed possible upcoming meeting dates and times. 451 452 Commissioner Peterson moved and Commissioner Carey seconded to begin the Technology of 453 Participation process, meeting on August 15 and August 24 at 6:30 p.m., separate from the 454 regularly scheduled Commission meeting. 455 456 Commissioner Carey inquired how they should prepare for the ToP workshop. 457 458 Ms. Olson stated she will send out the list of activities identified by Commission members at the 459 last meeting, and encouraged them to bring new ideas as well. 460 461 Councilmember Laliberte suggested they check the minutes from the last meeting for any 462 additional ideas they may have discussed. 463 464 Motion passed unanimously. 465 466 d. Discussion on Chair/Vice Chair 467 468 Commissioner Manke moved to hold elections for Chair and Vice Chair positions in October. 469 She stated she chose October because she has not seen a need for those positions to be filled yet, 470 and they will get to know a lot about each other during interaction over the next few months. 471 472 The motion failed for lack of a second. 473 474 Commissioner Carey inquired if a Chair, Vice Chair, or Councilmember is required to lead the 475 meetings. 476 477 Code states that every Commission must have a 478 Chair and Vice Chair. As Council representatives, after they vote on the officers, he and 479 Councilmember Laliberte will remain in whatever capacity the Commission felt most 480 appropriate. He advised at any of their Commission meetings, if there is something that needs to 481 be on the next Council meeting agenda, they should make a motion and Ms. Olson will make 482 sure it is on the agenda. 483 484 Commissioner Carey commented it is a different atmosphere when the Commission is leading 485 discussion and taking it to the Council versus getting feedback from the Council representatives 486 at the Commission meetings. It is unclear if the feedback they are giving is representative of how 487 the entire Council feels or their own opinion on a subject. 488 489 Mayor Roe responded having Councilmembers in the room changes the dynamic of a 490 Commission meeting and that is why the Council has been hesitant to be liaisons to 491