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Regular City Council Meeting Monday, September 25, 2017 Page 12 One question for the City Council requested by Ms. Major was their preference for the budgeted community-wide mailing to advertise the next phase, seeking their preferences for that mailing to provide timely feedback before the compre- hensive plan document is prepared. Ms. Major reported that they would be reach- ing back out to those previously participating in Phase I via email addresses pro- vided and block captain reach-out in addition to flyers for distribution by advisory commissioners and City Council members at various events they attended, and city newsletter announcements. Councilmember McGehee suggested providing preliminary ideas for the public on the city's website of what chapters were being edited and an outline of how those materials will be organized and presented for public response. Ms. Major advised that this was the plan, with the online survey allowing feed- back on those chapters at the same time advertising went out for the community meeting. Based on timing, Mayor Roe suggested using the city's popular newsletter for the citywide mailing versus a separate mailing, suggesting a front page article to alert the public. Councilmember Laliberte agreed with Mayor Roe, but expressed concern that if it only reached homes one week before the meeting, it may prevent their opportuni- ty to participate or attend the meeting due to other previously-scheduled activities. Councilmember Laliberte questioned if the timing could be bumped out to allow a two-week notice. In response, City Manager Trudgeon deferred to staff for timing of the newsletter but it may be possible to have notice of the upcoming meetings in the next news- letter. Ms. Collins responded that, at this point, the Communications Department was in- tending to drive residents to the web page through a blurb in the fall newsletter, but stated that she was unable to further address timing for newsletter content. Councilmember Etten agreed that it would be great to tag the event in the newslet- ter, but suggested also providing an insert similar to that suggested by Coun- cilmember McGehee with budget postcard responses that would allow for addi- tional preparation time beyond the typical newsletter deadline. Councilmember Etten agreed that, given the brief timing between newsletter receipt and the com- munity meeting, residents weren't likely to cancel other activities to attend a comprehensive planning meeting. However, if they had an option to provide their comments through the postcard, they could do so at their leisure. Councilmember Etten clarified that he was not advocating for an additional postcard mailing.