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Regular City Council Meeting Monday, September 25, 2017 Page 13 Councilmember Willmus agreed with a postcard comment card insert in the fall newsletter; and opined that every effort should be made by staff to do so. How- ever, if staff was still involved in setting some text allowing for reference to the postcard insert and meeting, he saw that as beneficial as well. Councilmember McGehee agreed with Councilmember Willmus' comments and suggested an insert at the minimum. Mayor Roe also noted that the newsletter or postcard could provide a framework for residents to know what is expected of attendees for the community engage- ment meeting. City Manager Trudgeon agreed with the concept of a postcard, alerting council members of a cost of several thousand dollars. Therefore, he suggested that if the City Council wanted staff and the consultant to do extensive outreach, they look to fuller content possibilities in the newsletter. However, Mr. Trudgeon stated that he couldn't ensure the extent of that content depending on current space allo- cation, but suggested more may be possible, while falling back on the insert if ad- ditional space was not available. Councilmember McGehee opined that the insert is important and would be less expensive than an additional mailing; and suggested that just because another col- umn of text may be available,that the insert no be eliminated. Councilmember Etten stated that he would be open to staff doing creative solu- tions as an alternate to the insert. Councilmember Laliberte agreed, but stated that an insert in the better-read news- letter would be preferable to a separate mailing. Given current staff schedules in the Community Development Department due to the American Planning Institute conference the remainder of the week, Ms. Col- lins deferred to City Manger Trudgeon and his staff for development of the insert. With the online survey also available during the same timeframe as the mailing, Ms. Major sought City Council feedback on that aspect as well, with no additional input provided. Ms. Major addressed other outreach efforts, including ECFE outreach that hadn't been as successful in Phase I as anticipated due to the timing. Ms. Major reviewed stakeholder interviews currently being wrapped up as part of Phase I with remaining efforts intended to fill gaps where the community had yet to be heard from. Ms. Major noted that this effort emphasized underrepresented