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Regular City Council Meeting Monday, October 9, 2017 Page 13 involved. Under that scenario, Mayor Roe suggested that policy language should consider that each City Council be able to determine what was "new" and what was "rehabilitation," under the policy, especially since this City Council couldn't anticipate future City Council interpretations, and in order to serve as a lens to fil- ter new items. Mayor Roe agreed that the City Council shouldn't need to review the CIP list item by item other than how it currently did on an annual basis to see what was new coming on and what was removed and/or deferred as suggested by staff and compared with the five-year and twenty-year master lists that would all continue to change from year to year. Without objection, staff was so directed as detailed in the above discussion; sug- gesting that staff provide a draft of the revised policy language for the Finance Commission and their feedback based on tonight's discussion as a future agenda item. g. Review Proposals for Recording Secretary Services As detailed in the RCA, Assistant City Manager Rebecca Olson summarized this requested action based on previous City Council direction. Discussion ensued regarding each responding proposal and the specifics of each as they related to those quotes (e.g. length of time for transcription; average hours for various meetings; minimum number of hours and/or charged defined by each firm; and variables in each firm's fee structures). Further discussion included the end product for transcription services (e.g. verba- tim or summarized discussion). Councilmember McGehee opined that the current meeting minutes would serve as a good reference moving forward. However, Councilmember McGehee stated that her expectations were that of these two firms, the same quality of minutes be provided. Councilmember McGehee questioned how clarification of the draft minutes would work when there was no personnel present at the meeting. In her recollection of past conversations about having a recording secretary pre- sent, Councilmember Laliberte noted that the minutes currently being provided by TimeSavers for advisory commission meetings were a fair depiction and summary without recording unnecessary items. Mayor Roe concurred, based on his review of Planning Commission meeting minutes done by TimeSavers, stating he found them similar to what had been pro- vided by the current recording secretary. Mayor Roe also noted that it was good to expect consistent results with summary services provided versus a literal tran- script that may actually prove harder to understand than a summary of the conver- sation. Mayor Roe clarified that he was not interested in a literal transcription and therefore preferred the proposal by TimeSavers versus that of CAP.