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Regular City Council Meeting Monday, October 8, 2018 Page 23 f. Discuss Creation of Special Event Permit and Policy City Manager Patrick Trudgeon briefly highlighted this item as detailed in the RCA and related attachments dated October 8, 2018. Councilmember McGehee stated she liked the list. She thought staff was on point with emphasis on notification to residential neighborhoods and the duration of the noise and lights and parking issues. Councilmember Willmus thought that anything the City does that is going to in- volve any civic groups that have events within the City needed to be consulted and brought in as part of the conversation. He asked if the City was going to look at permitting themselves for Rosefest or fireworks and have discussions with the Parks and Recreation Commission and Public Work, Environment and Transpor- tation Commission as well. He thought the big thing on the front end was conver- sations with groups that typically look to hold these events in the City. Logisti- cally the City does not want to make this an obstacle and by that he meant requir- ing people to set up tents three days ahead of time, so the City can figure out how to do the fire inspection. He did not want to make it cost prohibitive for them to do it. He thought the big issue is to ensure safety and notice and those are things the City can do in a manner that is not necessarily burdensome on people that want to do these events. Councilmember Etten agreed with both comments and thought this was going in the right direction but wanted to make sure the City is not overly burdensome. He thought it was important to do notification but if the City notifies everyone with 500 feet or whatever the City decides from Central Park, those residents will get a lot of mail from the City and staff might want to think of different ways to notify the public of events. Mayor Roe agreed in terms of how events are defined. He thought a lot of things that occur at Central Park may not have to fall into that category and the defini- tion will help with that. Councilmember Laliberte agreed with much of what has been said already. She suggested City staff see if Edina has something Roseville could use. She also stated once the City engages some of these organizations to create a standing list of the events the City knows occurs on an annual basis, when a new resident comes to the City who does not know these things occur on an annual basis, it is another way to notify them. Councilmember McGehee agreed and thought the City should also post what time the events need to shut down with the policies that govern them.