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Attachment B Item 8A REQUEST FOR COUNCIL ACTION Date: Item No.: Department Approval City Manager Approval Item Description: Joint Meeting with the Human Rights, Inclusion and Engagement Commission 1 B ACKGROUND 2 Each year the City Council meets with various commissions to review activities and 3 accomplishments and to discuss the upcoming year’s work plan and issues that may be considered. 4 5 The Human Rights, Inclusion and Engagement Commission (HRIEC) last met with the City Council 6 to discuss their Engagement Project on July 9, 2018. Prior to that, the City Council and HRIEC met 7 in a joint meeting on March 26, 2018 to discuss their 2018-2019 work plan. Since that time, the 8 Commission has been working on several projects and has had other opportunities to check in with 9 the City Council. 10 11 7/9/2018: Engagement Plan Check-In with City Council 12 11/26/2018: HRIEC presents recommendation on City Proclamations 13 4/8/2019: Consider recommendations from HRIEC on City Proclamations 14 15 The HRIEC has put together a workplan calendar that outlines some of the work they have been 16 doing over the past year. That calendar is attached for reference. Additionally, below are some of the 17 items the commission has been working on since the last joint meeting on March 26, 2018. 18 19 2018-19 Accomplishments 20 Developed essay question and scoring rubric, advertised and solicited entries for the 2018-19 21 Essay Contest. 97 entries were received and the top 4 essay winners were recognized at the 22 May 6, 2019 City Council meeting. 23 Recevied presentations on city demographics to better understand the community prior to 24 developing further engagement recommendations. Other presentations that were received to 25 assist in building a foundational approach to engagement include: 26 o International Association for Public Participation (IAP2) foundations of public 27 participation and best pracitces. 28 o Updates on the city’s GARE Racial Equity Action Plan. 29 Participated in the 2018 Rosefest parade and Party in the Park. The Commission is currently 30 planning and recruiting for commission participation in the parade as well as for 31 representatives from the LGBTQIA+ community. 32 Reviewed language of city proclamations, conducted outreach to impacted communities, 33 updated and presented revised proclamations to the City Council. Developed a pilot project 34 for the Human trafficking proclamation in January that included a display case and nd 35 community event. Currently working on 2pilot proclamation for September. Have also Page 1 of 5