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36 worked with a city volunteer to create monthly display cases for proclamations. 37 Drafted and conducted a survey of city departments to learn about current city engagement 38 and outreach efforts. 39 Researched and drafteda Best Practices document that can be used by city staff and council 40 when considering and conducting engagement and outreach in the commuity. 41 Began discussion on the second “phase” of theEngagement Project (this is the Outreach) 42 piece. 43 Drafted recruitment materials for HRIEC youth commissioners, including developing a 44 “position description” and marketing materials. 45 46 Engagement Project 47 One of the major projects the Commission has undertaken over the past 1 ½ years,based on 48 direction from council,is their Engagement Project. At the July 9, 2018 Council meeting, the 49 HRIEC presented their two-prong approach to address Council’s desire to better engage 50 underrepresented groups within the city. This approach consists, very broadly, of: 51 52 1.Developing a Foundation for outreach/engagement/public participation (for city 53 initiatives/projects) focused on: 54 Best practices, tools, techniques, methods for public participation 55 Understanding of current and future demographics 56 Previous experiences at the city level 57 Understanding of objectives and outcomes 58 59 2.Outreach within the Community in order to bring the community’s voice to the table: 60 Engagement of historically under-represented/marginalized communities 61 Identifying community leaders, establishing relationships (see Commission 62 recommendation 63 Methods to gather feedback/insight from these communities 64 65 To better understand the objectives and outcomes of the Engagement Project, the Commission 66 outlined the following as its PURPOSE: Enhance Allow Greater Improve Decision To Serve ALL CommunicationParticipationMaking •Traditional •To ensure the •To acknowledge •Bring a fuller methods for city is providing the desire for view of the delivering the best, most humans to challenges, information does effective and/or participate in desires, needs, not reach allefficient servicesdecisions that and opinions of affect themthe community •Traditional •To meet the to those who methods of needs of all make decisions communciation residents may not be •Facilitate effectiveunderstanding of needs, resources, plans, etc. from both sides 67 68 In addition, the goals, or what the commission is hoping to achieve with the work they are doing Page 2 of 5