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Attachment C Item 8A 4)A template has been set-up for capturing community group/individual contact information. We should work to populate the form with information. 5)I would like to propose that we recommend to council forming an community advisory group (name needs help) that is made of up of individuals that represent different demographic groups (age, race, orientation, home-owner vs. renter, location in different census tracts, etc) that staff can use as a resource when planning for a new project. 6)The folks that applied to the HRIEC commission is a great place to start. 7)Evaluate the cities process for recruiting and appointing commissioners. 8)Work with the city staff to determine the best process for relationship building and management between HRIEC and Staff. 9)I would like to recommend to Council that they ask staff to prioritize authentic community engagement and relationship building within diverse populations. To achieve this, staff would need to commit to utilizing a process for evaluating projects (i.e. the community engagement assessment tool) at the beginning of all new projects. Recommendations/Thoughts for outreach strategies. M. Etienne Djevi. Engaging under-represented groups requires first and foremost the desire to engage them, persistence and patience. It is a work of termites. Success is incremental and takes time to materialize. Without persistence and determination, efforts are usually abandoned leading to the perpetuation of the state of disengagement. Language barriers, cultural differences, and most importantly divergence in priorities between government and the governed are some of the causes for failure in engagement efforts/strategies. A top down governing strategy oftentimes leads to programs/projects that are not priorities for the governed. It does have the advantage of providing guidance based on information not readily available to the community (laws, rules, resources). A bottom up strategy identifies the communitys priorities. Programs designed on the basis of priorities from the community have of greater participation and continued engagement of the community. Oftentimes, a mixture of both strategies is the paramount to good governance. A-The city will identify communities/groups it wishes to engage: Geographic identification (Demographic data presentation), places said groups usually meet. B-Identify community organizations that already exist and work with the said groups/communities. HRIEC could be a liaison between different community organizations.