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Regular City Council Meeting Monday, September 23, 2019 Page 9 Councilmember Laliberte asked Mr. Culver if he could talk at all about the im- portance of addressing with this firm or through the RFP the fact that the city has off-site storage and would that be included into their assessment or would it be just this campus specifically. Mr. Culver explained part of the deficiency identified is that the city has to have off-site storage which includes storage currently being leased as well as the space the Parks and Recreation Department leases at the State Fair grounds. That is cur- rently identified in the maintenance facility space needs study that will be a part of the RFP as an appendix. That has changed a little bit because the city leases a little more space now than what the city was leasing when the study was done but the information would be updated so the firm is aware of that. Mayor Roe asked if it is envisioned that the work might generate a couple of dif- ferent alternatives and maybe not just a single recommendation to the city. Mr. Culver indicated within the RFP it indicated up to five concepts overall. Part of that is going to be the discussion with Council, particularly the mid-study con- versation before a final concept is recommended. Councilmember Willmus stated something that is important to him is looking forward. The city knows what the needs are going to be in the short term and there are projections decades out but anything that comes back to the Council needs the ability to readily and easily expand and should that need arise in the fu- ture, whether looking at storage space, warehouse space, or vehicle and equip- ment storage. Ease of expansion should that need arise in the future is quite im- portant to him. With respect to some of the areas being taken off the table, if there is discussion about repurposing park space,that is a conversation he is will- ing to have. He did not want to know on the front end of this that it cannot be touched and would be interested to see how some of these things play out and fit together. Councilmember Laliberte agreed with what Councilmember Willmus was sug- gesting that there would be the ability to get phasing recommendation, and also as a part of this process, the city notify not only the neighbors and public but the ten- ants using these spaces as well in order for them to be part of the larger envision- ing process and that the city is not caught off guard or by surprise. Councilmember Groff agreed the city should look at this in the broadest scope possible because that is how the city will get the best responses with putting out the RFP. Mayor Roe thought it was important to figure out what the future holds for the VFW and how that can be incorporated into this as well.