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Regular City Council Meeting Monday, December 2, 2019 Page 27 j. Confirm Citizens Advisory Commission Reappointment/Appointment Schedule Assistant City Manager Rebecca Olson briefly highlighted this item as detailed in the Request for Council Action and related attachments dated December 2, 2019. Ms. Olson indicated the Council has asked in the past to have a broader discus- sion on the whole process when it comes to appointing and reappointing for Boards and Commissions and staff is prepared to bring forward some discussion later on in April but the HRIEC is going to be talking about their workplan for 2020 and this is probably one of the items to be discussed in January. Councilmember Willmus thought often times the Council is throwing new stuff at the HRIEC and from his perspective, he would like to see that Commission take the work that is being done on the existing work plan and see what progress can be made before throwing more things on their agenda. He did not have a particu- lar concern with the appointment or reappointment process. Councilmember Laliberte indicated a while ago, Mr. Trudgeon sent the Council information about attendance and she did feel like that is a part of their considera- tion. She was not looking to add anything new to the HRIEC either because the Council has asked for several things and are still looking to get some progress on those. She explained as people are leaving the Commissions, she would be inter- ested in hearing more of the exit interview, why it did or did not work. She did not think that needed to be a part of a formal process. Councilmember Etten noted in regard to the attendance information he received, he did not think any of the people who are eligible for reappointment were on the list of people with concerns about their number of attendances. There are one or two people who are rolling off who had that but no one who is eligible for reap- pointment had significant number of absences. He thought if some of the folks were on this, then he would agree with that. At this point, for this year, he would not have that concern. One of things that he would like to look at is the city's process for appointment when there are vacancies mid-year. That is a discussion he would like to have in the next month or two. He did not want to add more to the HRIEC agenda until Council gets some current work back from them. One of the things the Council was looking for is how to reach out and find more people of diversity to be a part of the City, in a way like a Commission, and how does the city create a process potentially for the application. That is something that the Council or HRIEC does want to get into at some point. Councilmember Groff knew that the HRIEC was working on that issue all of the time. He would want to know the attendance because he thought that indicates the person's commitment to being on a Commission. He thought streamlining the process was important and if done a couple times a year or maybe every four months, instead of jumping in right away to fill an open position,might be an idea