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Regular City Council Meeting Monday, November 4, 2019 Page 4 Mayor Roe indicated as the designated statutory emergency management official in a lot of cases, it is probably important for the Mayor to be on the list. Mr. Trudgeon explained the thing with emergency management, certainly the city wants to make sure that the people that have the knowledge are able to speak. He thought it depended on the issue or emergency. He thought there is always going to be a role for the Council, especially the Mayor to be fully informed and the spokes- person out there for certain things. He was not sure if it was intentionally omitted there but he thought it depends on certain situations. Councilmember Etten thought the Mayoral position belonged on the list even if he does not speak because he is a critical part of that communications group. Assistant City Manager Olson explained one of the things staff did look at is the cri- sis communication team is also often times, depending on the level of the crisis, will be around the clock with shifts. The Mayor is a very key person, but it is really des- ignated for that internal team of the logistics and the operations. It was not necessari- ly an intention to leave the Mayor off the team,but it would be in a different role. Mayor Roe thought the two roles for the person who is the Mayor are some of the up- front planning about communications more generically and being a part of that strate- gic communications planning effort for a specific event. Councilmember Etten appreciated Mayor Roe's thoughts. He indicated if this was just the crisis team, he would agree with Ms. Olson's thought but because it is the cri- sis communication team, he thought the Mayor belonged on the list. Councilmember Laliberte concurred that the Mayor should be listed on that team as it will eliminate the need for a recap and possibly missing something. She thought this was a very good document as far as operationally explaining the who, what, why, where, and she would agree that as a part of Mr. Trudgeon's City Manager goals it was a very good exercise and has probably made him a more knowledgeable leader for the organization with regard to the communication work. She thought this maybe does not address some of the messaging priorities that are talked around and about and maybe short of this there would be another goal each year to be reflecting about what are the messaging areas that the city is either falling behind on or need to con- tinually put certain information out there for the public. Councilmember Laliberte noted the Council has talked about the continuum of engagement and the budget and maybe at some point stepping back and have a conversation, either internally or with the Council, with the demise of the community newspaper, what does staff feel that the community is not getting. She thought there were times the Council had topics before them at the meetings and times past meeting where clear responses were not always available for the media. She noted key actions, key messages, that came out of the discussions by Council because she did think there had been press reports that were misinterpreted and have not been reflective of the Council's actual discussion.