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37 38 2.Advise on a community engagement component as a means to ensure the strategies are more 39 targeted, intentional and have maximum impact in closing the gap among key indicators of 40 success for BIPOC and other diverse communities. This would include reviewing the 41 Commission’s Best Practice Guide/Engagement Toolkit. 42 3. To provide expertise in supporting the City’s efforts to embed a racial equity lens within day- 43 to-day work by providing immediate, on-going and long-term actions the City can take. This 44 would include developing metrics to measure effectiveness of actions. 45 4. Identify ways City Commissions can integrate this work into their duty/charge 46 Staff supports the Commission’s recommendation to hire a consultant. Staff envisions that this 47 consultant could help inform staff on significant steps to move the work on equity forward;could 48 allow additional resources to focus on this work and could see the consultant as creating a solid 49 foundation for more sustainable actions to embed equity into the organization. Based on the general 50 scope listed above and feedback from the Council, staff would work to refine a Request for Proposal 51(RFP) that has specificscope of workand further details. Staff would bring back the RFP for 52 Council consideration which would also include more information on cost associated with this 53 proposal. 54 55 Recommendation #2 – Allow Youth Commissioners to vote 56 57 Purpose behind the recommendation: 58 59 To allow Youth Commissioners to have a greater voice by allowing them to vote. 60 61 The Commission acknowledges that there may be other considerations that enter into this decision, 62 particularly if there are legal issues associated with voting. The recommendation to Council is to 63 allow Youth Commissioners to vote after due diligence has been done to identify any potential legal 64 issues. 65 66 For informational purposes, included is the reference to City Code, Chapter 201 which outlines 67 guidelines for city commissions. Youth members are considered ex-officio members of 68 commissions. The City uses Rosenberg’s Rules of Order which is a more simplified version than 69 Robert’s Rules of Order. Rosenberg’s Rules of Order do not explicitly lay out if ex-officio members 70 may vote, but rather states: 71 72 Establishing a Quorum 73 The starting point for a meeting is the establishment of a quorum. A quorum is defined as 74 the minimum number of members who must be present at a meeting for business to be 75 legally transacted. The default rule is that a quorum is one more than half the body. So, 76 for example, in a five-member body a quorum is three. When the body has three members 77 present, it can legally transact business. If the body has less than a quorum of members 78 present, it cannot legally transact business. And even if the body has a quorum to begin the 79 meeting, the body can lose the quorum during the meeting when a member departs (or 80 even when a member leaves the dais) and when that occurs the body loses its ability to 81 transact business until and unless a quorum is reestablished. 82 83 The default rule identified above, however, gives way to a specific rule of the body which 84 establishes a quorum. So, for example, the rules of a particular five-member body may 85 indicate that a quorum is four members for that body. The body must follow the rules it Page 2 of 5