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<br />Audit Requirement: Authorization to Access Data <br /> <br />Determine if the agency complies with sections 13.05, Subd. 5, and 13.055 in the operation of <br />portable recording systems and in maintaining portable recording system data. <br /> <br />Sergeants/Supervisors conduct monthly random reviews of PRS data to assess that use is in <br />accordance with policy and that PRS data is properly categorized. <br /> <br />User access to PRS data is managed by the assignment of group roles and permissions in <br />Arbitrator 360° Back-End Client. Permissions are based on staff work assignments. IT, under <br />direction of the Police Department, is responsible for managing the assignment of user rights. <br />Policy requires personnel to log access to PRS data. Access is logged in an Excel spreadsheet <br />and/or the case file in the Records Management System. <br /> <br />Personnel are authorized to access non-public PRS data for legitimate law enforcement or data <br />administration purposes. PRS policy governs access to, and sharing of, data. <br />Access to PRS data is captured in the audit trail. <br /> <br />When PRS data is deleted from Arbitrator 360° Back-End Client, its contents cannot be <br />determined. The Roseville Police Department has had no security breaches. <br /> <br /> <br />No discrepancies noted. <br /> <br /> <br />Audit Requirement: Sharing Among Agencies <br /> <br />Determine if non public PRS data shared with other law enforcement agencies, government <br />entities, or federal agencies is in accordance with statute. <br /> <br />Law enforcement agencies, government entities, or federal agencies seeking access to PRS data <br />submit written requests for the data. Sharing of PRS data with other law enforcement agencies, <br />government entities, or federal agencies is documented in an Excel spreadsheet and the Records <br />Management System dissemination log. <br /> <br />No discrepancies noted. <br /> <br /> <br />Audit Requirement: Biennial Audit <br /> <br />Determine if the agency maintains records showing the date and time the portable recording <br />system data were collected, the applicable classification of the data, how the data are used, and <br />whether data are destroyed as required. <br /> <br />The Arbitrator 360° Back-End Client and a database server log report document the date and <br />time portable recording system data was collected. All PRS data for the audit period is classified <br /> <br /> <br />