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38 stating the terms, conditions, privileges and responsibilities of employment, and for ease in updating 39 practices, a policy manual or handbook is preferable to an ordinance. 40 41 Of the 16 Statutory Plan B cities, Roseville is the only city that includes their personnel policies in 42 city code (Shoreview has a limited, summary version in their city code). The other cities either 43 explicitly reference the duties of the City Manager under the Plan B form of government or they are 44 silent on the matter thereby delegating the authority through state statute to the City Manager. 45 46 The provisions of this ordinance are outdated. Procedures staff are currently following have been 47 updated or are different than outlined in the ordinance. In an effort to provide better ease in updating 48 practices, ensure the integrity of and adherence to city code, staff is seeking to remove reference to 49 personnel policies and procedures in the city code. The city’s policies and procedures are maintained 50 and updated in an employee handbook in accordance with many state and federal guidelines and 51 rules. 52 53 Removal of the personnel policy from the city code does not alter the city council’s authority to 54 review and approve new positions. The City Council would retain this authority. The City Council 55 retains all authority in state statute and the City Manager authority is outlined in Minnesota Statutes 56 412.651. 57 P OLICY O BJECTIVE 58 To implement a consistent approach and treatment of employees, provide timely rules and guidelines 59 to supervisors, and to ensure the city is able to adapt to changing state and federal laws, and city 60 procedures in an efficient manner. This aligns with the work surrounding the Strategic Racial Equity 61 Action Plan to review our policies and procedures with an equity lens and be able to update and 62 adapt these procedures. In addition, the ability to be responsive and flexible provides for a more 63 efficient operation and aligns with the City’s Mission Statement to provide ethical, efficient, and 64 responsive local government. 65 B UDGET I MPLICATIONS 66 None. 67 S TAFF R ECOMMENDATION 68 Approve an Ordinance Amendment updating Chapter 104 of the Municipal Code – Personnel Policy. 69 The draft ordinance has been posted to the city’s website at least 10 days before this meeting in 70 accordance with Minnesota Statutes 415.19. 71 R EQUESTED C OUNCIL A CTION 72 Motion to approve an amendment to Chapter 104 of the Muncipal Code. Prepared by: Rebecca Olson, Assistant City Manager Attachments: A: Chapter 104 – redlined B: Chapter 104 – clean copy C: Ordinance D: Minn. Stat. § 412.651 City Manager; Powers and Duties Page 2 of 2