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14 SPACE NEEDS ASSESSMENT <br />BKV <br />G R O U P <br />INTRODUCTION <br />Part of the planning team's goals is the development of an accurate space program that can <br />serve as the foundation for a successful master plan and inform future decisions made by the City <br />about required building area and operational space needs. <br />Commonly when a space needs assessment is deemed necessary, if most often finds existing <br />spaces which are undersized and/or inefficiently sized, reflecting understandings of use and <br />operation from the original date of construction. Examining both the existing space utilization - the <br />ratio of capacity to occupancy - and understanding how required space and services may <br />change in the future are critical to develop an informed and accurate space program for future <br />use. <br />In order to quantify and understand specific operational requirements, staff interviews and facility <br />tours were conducted with each department to review the department's organizational structure, <br />current operational workflows and challenges, and detailed space requirements for staff and <br />support spaces. Each department's space needs are documented in a space program which <br />identifies the individual staff and support spaces required for the department. To provide context <br />and to help owners understand future change: space programs are developed in +5 year, +10 <br />year, and +15 year increments. <br />The following faciliffes/depadmenls were analyzed for their space needs: <br />• Maintenance Facility <br />• City Hall <br />• Information Technology <br />• Parks & Recreation <br />• Administration / HR <br />• Finance <br />• Community Development <br />Engineering <br />Police <br />License Center <br />Refer to the Space Programs included in the Appendix for detailed speed requirements for each <br />department. <br />SPACE NEEDS SUMMARY <br />Maintenance Facility <br />The Maintenance facility currently lacks adequate equipment storage, requiring equipment to be <br />stored off -site in leased space. The off site storage is approximately 18,600 sf and costs the City <br />approximately $60,000 annually. The service bays are also undersized, lacking appropriate space <br />to service equipment in a safe and efficient manner. The exterior storage and work areas are <br />constrained by adjacent uses and the limited site area, restricting vehicle circulation paths and <br />overall efficient site use. <br />15 Ail GROUP I OERTEL ARCHITECTS ROSEVILLE CIVIC CAMPUS MASTER PLAN STUDY <br />