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d)Meetings and site visits: Program Staff will conduct meetings and/or site visits, as needed, <br />during the year with members and contacts of the Service Site. <br /> <br />e) Monitoring Program requirements: <br />progress in completing Program requirements and provide timely updates to the Internal <br />Coach/Site Supervisor to ensure members will complete required service hours by the end of <br />their term of service. <br /> <br />f) Member personnel file: Program is responsible for completing and maintaining a personnel file <br />for each member, which includes all required documents (member eligibility documentation, <br />time sheets, disciplinary action, performance evaluations, etc.). <br /> <br />g) Member benefits: Program is responsible for administering and overseeing the member <br />benefits (as applicable), including living allowance, education award, health insurance, federal <br />student loan forbearance, child care reimbursement, and any additional benefits for which the <br />member qualifies. <br /> <br />h) Program will cover <br />AmeriCorps members under a or Accidental Death & Dismemberment <br />policy as required by state law. <br /> <br />i) Conflict resolution: Program Staff work together with Service Site staff, including the Internal <br />Coach/Site Supervisor, in resolving any member issues. <br /> <br />5)Data Management and Privacy <br /> <br />a) Data management systems: Program will provide a secure, online data management system for <br />tracking participant information and progress. <br /> <br />b) Participant Data: The Service Site will support members in collecting data for participants who <br />receive services from the Program, as detailed in the Program-specific addendum. Data is <br />maintained online in a secure, data-privacy-compliant system. Service Sites are responsible for <br />data is submitted regularly and accurately. <br /> <br />c) Data Privacy: Program is required by law to protect the confidentiality of Personally Identifiable <br />Information (PII) that is collected or made available due to the nature of the Program. This <br />information includes, but is not limited to, the PII of AmeriCorps members, Service Site staff, or <br />Program participants. <br /> <br />PII is defined as any information, physical or electronic, about an individual that can be used to <br />medical, criminal and employment history, biometric records, and any other personal <br />information that is linked or linkable to an individual. <br /> <br /> 2022-2023 Ampact 8 <br /> <br /> <br />