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Attachment 2 167 B.Joint Meeting with City Council: At least once a year, each commission shall meet with 168 the CityCouncil to report on the previous year’s work and to discuss work plans and 169 pending issues for the upcoming year. Commissions may request additional joint meetings 170 with the City Council whenever necessary to share information or seek guidance.A staff 171 liaison is assigned to assist each commission and will work with the City Manager to 172 schedule any joint meetings. 173 174 C.Open Meeting Law and Data Practices:All meetings of a quorum of a commission need 175 to be properly noticed and shall be subject to the requirements of State Statutes section 176 13D, as applicable. Individual commissioners are expected to understand and adhere to 177 applicable state laws and statutes. When a vacancy exists on a commission, a quorum shall 178 consist of a majority of the commission’s non-vacant seats. 179 180 D.Rules of Order: All commissions shall be subject to the same Rules of Order as are adopted 181 annually by the City Council. 182 183 E. Meetings: Commission meetings shall be held in a public place and the time, date, and 184 location of the meeting shall be publicly noticed. Commission must allow time for public 185 comment on each agenda item and at a Public Comment portion of the agenda at the 186 beginning of each meeting. All meetings shall be televised and recorded for future 187 reference. External site tours by a Commission commission shall be exempt from being 188 televised, but such tours shall be publicly noticed as all other Commission commission 189 meetings. 190 191 F. Minutes and Reports: Commissions are required to keep a record of all resolutions, 192 transactions, findings, and other actions as well as other recommendations, votes, reports, 193 studies, and other documents created or performed by or for a commission. Minutes of the 194 meeting shall be detailed in the same way as the City Council minutes are written. All 195 documents so recorded are public records. (Ord 1481, 07/20/2015)(Ord. 1528, 6/5/2017) 196 197 SECTION 2: Title 2, Section 202 “Planning Commission” of the Roseville City 198 Code is amended and renumbered to read as follows: 199 202.01 Establishment and Membership Purpose 200 202.02 Meetings and Reports 201 202.03 Preparation of Comprehensive Plan 202 202.04 Procedure for Adoption of Comprehensive Plan 203 202.05 Adoption of City Comprehensive Play by City Council 204 202.06 Means of Executing Plan 205 202.07 Means of Executing Plan 206 202.02 Membership 207 202.03 Scope, Duties, and Functions Qbhf!28!pg!62