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<br />81 o Limited reports <br />82 o Communication features are cumbersome <br />83 o Staff have created workarounds for certain functions <br />84 o Costs <br />85 Goals for new software <br />86 o Opportunity to review options, new technology and functions <br />87 o Customer ease of use <br />88 o Increase staff efficiency <br />89 o Allow more options to promote and market services <br />90 o Expanded reports to understand diversity within services <br />91 Next Steps <br />92 o Issue a Request for Proposal ‘Summer 2024’ <br />93 Potential rollout of the new system is preliminarily anticipated for 2025 <br />94 o Training and System Creation <br />95 o Customer Communication – new accounts <br />96 o Implementation <br />97 <br />98 The Commission discussed the potential of utilizing beta testers throughout the RFP and product <br />99 implementation process. <br />100 <br />101 Commissioner Brown asked about data integration from ActiveNet to a new system. Staff <br />102 responded that ActiveNet has acknowledged that they are able to provide reports that can be used <br />103 to integrate current data into the new system. Staff did relay that they feel it would be beneficial <br />104 to have user’s setup new accounts within the new database as there are many duplicate accounts <br />105 in the current system. <br />106 <br />107 The Commission discussed potential opportunities for new RMS software, including activity <br />108 searches, calendar syncing, and filtering by location. <br />109 <br />110 c)DISCUSS PARK NAME OPTIONS FOR NEW PARK AT 2381 COUNTY ROAD B <br />111 Staff provided a brief background on the new park located at 2381 County Road B, the Parks and <br />112 Recreation Operating Policy #40 (Assigning Names to Facilities), and the process outlined by the <br />113 Commission at the February 6, 2024 meeting for recommending a new name to the City Council. <br />114 <br />115 Over 50 names recommendations were suggested via newsletter, social media, community <br />116 meetings and website surveys. <br />117 <br />118 The Commission discussed the appropriateness of naming the park after the previous owner of <br />119 the parcel and if that would be in line with Operating Policy #40. <br />120 <br />3 <br />Qbhf!6!pg!48 <br /> <br />