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4.1.1 Questions and Addenda Respondents' questions, requests for clarification, or requests for more information about this RFP or process must be submitted no later than 4 p.m. on August 16, 2024by email to: Ryan Johnson, Environmental Manager Ryan. Joh n son (c)cityofrosevi Ile. com All questions and requests for more information and the City's responses will be summarized in writing and emailed to all Respondents interested in responding to this RFP by 4:00 p.m. on August 28, 2024. 4.2 Assumptions to be used for Proposals The City shall use the following assumptions for purposes of evaluating all proposals on the same basis: ♦ Annual recyclable tonnage collected curbside under the City contract = 3,000 tons per year. ♦ Annual recyclable tonnage collected at MDUs under the City contract = 550 tons per year. ♦ SDUs and other units that receive curbside service using curbside bins = 9,487 units. ♦ MDUs that will receive respective collection service = 7,486 housing units at 99 locations. ♦ Annual recyclable tonnage collected at City Parks = 8.5 tons per year. 4.3 Proposal Contents Qualified proposals must include the Proposal Content Checklist (Form A) and all items listed on the checklist. 4.4 Proposal Evaluation and Evaluation Criteria 4.4.1 Review Committee The City will form a proposal review committee to review and analyze the details of the qualified submitted proposals. Finalists may be invited to interview with the review committee to be held September 18-27 (under the current schedule). The City may request tours of the Respondents' designated MRFs during this interview period. Following the interviews and any tour(s) of the designated MRF(s), the committee will recommend proposal rankings to the City Council. Upon direction from the City Council, City staff will negotiate terms of the final contract with the top - ranked Respondent. If negotiations with the top -ranked Respondent are not successful, the City will negotiate with the second -ranked Respondent, and so on. After a final draft Contract has been negotiated, City staff will present a recommended Contract to the City Council. The City Council may then award the Contract and authorize staff to execute it. It is anticipated the new Recycling contract will be executed by approximately October 21, 2024, and collection operations under the new Contract will commence on July 1, 2025. Transition operations under the new Contract, such as cart switches and related public education, may occur prior to collection operations. 4.4.2 Evaluation Criteria Table 2 displays the proposal evaluation criteria and category weightings that will be used to score and rank proposals submitted. Respondents must meet minimum qualifications; this criterion will be evaluated on a "pass/fail" basis as determined by the relevant experience, references, and capacity. The remaining evaluation criteria categories will be evaluated according to the corresponding RFP sections and weights itemized in Table 2. RFP for City of Roseville Recycling Services . 6 Page 62 of 185