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<br />Attachment C <br /> <br />6. Fourth meeting to: <br />Committee October <br /> Review draft of plan and <br />performance measures <br /> Check draft against criteria and fit <br />with mission/aspiration data <br />Ensureall City work is included <br />7. Sharedraft goals and outcome <br />City Manager and assigned October/November <br />measures with commissions and other <br />staff <br />individualsand department staff. <br />8. Fifth meeting to: <br />Committee November <br /> Make final edits and approve final <br />plan and outcomesas edited. <br />9. Format/prepare plan for final approval <br />Finalizeplan November/December <br />Staff prepare/format for <br />approval and distribution <br />10. Communicate final plan as needed. <br />City Manager, staff, and December/January <br />Committee <br /> <br />Budget Assumptions <br />The work plan assumes the CENTER will: <br /> Prepare for and facilitate 4-5 Committee, meetings (1.5 to 2 hours each approximately three weeks <br />apart.) <br /> Prepare worksheets, agendas, and notes from all meetings as needed. <br /> Review and suggest strategic highlights of employee (if available) and community surveys. <br /> Draft initial and final strategic plan for adoption. <br /> Asist leadership staff in final editing of outcomes and measures as needed. <br /> <br />The estimated number of hours for the full process is based on the following assumptions and billed at the <br />standard rate of $175/hour. These assumptions are open to negotiation and will be clarified before official <br />launch of the project. Billing will be submitted monthly by the CENTER only for hours worked with a <br />summary of activities. The estimated costs are based on five Committee meetings. However, if the final <br />meeting is not needed, the costs will be reduced. <br /> <br />Task Hours Costs <br />Community and employee $1,050.00 <br /> Pre-work. Review results from employees (if <br />surveys <br />available) and community surveys to identify <br />potential strategic items and propose areas for <br />alignment with vision/aspirations documentation. <br /> Establish meeting schedule in consultation with <br />CITY <br />6 hours <br />Consultation Prepare materials, facilitate four to five1.5 to 2-hour $3,500.00 to <br />committee meetings, develop agendas and pre-$4,375.00 <br />planning+ documentation <br />20 to 25 hours <br />Advisory InputPrepare questions for advisory input on draft plan. $175.00 <br />1 hour <br />Draft and final plans Prepare draft strategic plan, edit plan for final $1,050.00 <br />approval. <br />6 hours <br />Total Estimated Consultation 33 to 38 hours @ $175/hour$5,775.00 to <br />Budget $6,650.00 <br />Qbhf!3:!pg!2:4 <br /> <br />