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34 o Provide alternative designs to consider for all aspects of the CCPDS. 35 o Provide report and presentation to Council. 36 The final product would be a report and a presentation to Council. Based on the schedule 37 in the RFP, the report would be finalized and presented by May 19, 2025. 38 39 Staff reached out directly to five architecture firms as well as posted the RFP on the City 40 website. Four consultants submitted proposals. Based on the criteria identified in the RFP, 41 staff, consisting of the City Manager, Parks and Recreation Director and Public Works 42 Director, reviewed and scored the proposals as follows: 43 44 45 46 Based on the Phase 1 scope and proposed fee, staff determined that BKV Group, Inc. 47(BKV) had the best overall score. The BKV proposal includes the same team as the 48 CCPDS. Oertel Architects and Kraus-Anderson Construction are part of the team providing 49 architectural and construction estimating services, respectively. The key criteria that set 50 BKV above the other consultants was the project narrative and the design fees. 51 52 The narrative for the BKV proposal meets all of the RFP requirements and best described 53 how they would meet the City’s Phase 1 scoping to provide alternatives for the LPCDS. 54 Additionally, they laid out a detailed proposed schedule that is thoughtful and meets the 55 project schedule. Overall, staff felt the BKV team had the best project understanding, 56 consultant team, experience and scope. 57 58 Staff believes that BKV’s familiarity with the project will be an overall benefit to the project 59 to keep it going forward in a timely manner. Although the City is reviewing alternatives to 60 the CCPDS that BKV initially completed, this current scope is different from what BKV was 61 tasked with during their initial pre-design study. Staff discussed this item with BKV and the 62 consultant indicated it is common for them to complete studies similar to this request when 63 the scope or parameters change. They will look at this study with a different lens than 64 before, due to the changed parameters. 65 66 If Phase 2 work is authorized, the schedule will likely need to be extended. Based on BKV’s 67 proposal, Phase 2 would add another month of work. Staff is only recommending Phase 1 68 be authorized at this time. Page 2 of 4 Qbhf!37!pg!596