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Architectural & Engineering Services 2.3Consultant Scope of Services - Project Phases What follows is an outline of the expected work scopes to be incorporated into the final contract between the parties, to be completed by the awarded Consultant. As part of the project process, regularly scheduled meetings with City staff will be required. 2.3.A Data Collection and Space Needs Programming The Consultant shall collect existing data and reports relevant to all aspects of the project. 2.3.A-1 Data Collection The Consultant shall gather project background information including, but not limited to: o 2017 Maintenance Facility Space Needs Analysis (see Appendix C) o 2017 License Center Space Needs Analysis (see Appendix C) o Civic Campus Master Plan (2021) (see Appendix C) o Civic Campus Pre-Design (2022) (see Appendix C) o Civic Campus Options Update (2025) (see Appendix C) o Site Planning Survey(s) of existing condition including property lines, including VFW and city parcels. o Phase 1 - Environmental Site Assessments (ESA). o Geotechnical work needed for design o City information: e.g., Zoning code, Building Code, 2040 Comprehensive Plan. o Sustainability Design such as MN B3 Guidelines (alternate scope) 2.3.A-2 Facility Tours The Consultant Team Lead shall attend tours with the City PMT at each of the three (3) existing facilities located around the Twin Cities metro area; public works facilities, license/passport centers and dance studios. The goal of the tours will be to observe exemplary precedents to provide ideas and generate likes/dislikes with the City team. Tour locations TBD, but considerations will be given to projects completed by the awarded Consultant. Based on scheduling coordination needs, the Consultant shall estimate three days of tours. 2.3.A-3 Space Needs Programming The Consultant shall verify and update the space needs programming for the office/staff area from the Civic Campus Pre-Design Study based on current information gathered from new interviews with select City staff divisions. This work scope will include interview meetings with the following staff groups: o Public Works: Maintenance and Engineering o Parks & Recreation: Maintenance and Seasonal Recreation Staff Meetings: Consultant to define the full scope and quantity. The required meeting minimum for City coordination is as follows: o tƩƚƆĻĭƷ ƉźĭƉΏƚŅŅ ƒĻĻƷźƓŭ ǞźƷŷ ƷŷĻ /źƷǤ͸ƭ ta͵ o Three (3) facility tours for each of the following; public works facilities, license/passport centers and dance studios Deliverable(s): Consultant to define the full scope. The required minimum is as follows: o Summary of facility tour findings. o New site planning surveys. o Geotechnical documentation. 8 RFP Α MOC & LPCDS, Roseville, MN Qbhf!5:!pg!354