2004-07-27_PWETC_AgendaPacket - Laserfiche WebLink

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APPENDIX "Au CONDUCT OF A PUBLIC MEETING 1. Chair formally calls puhlic meeting to order promptly and states the purpose of the meeting. (Generally these meetings are called for 6:30 p.m.). Chair explains that the Planning Commission is composed of seven citizen members appointed by the City Council. The Commission's role to advise the City Council on land use items such as amendments to the city comprehensive plan, rezoning requests, conditional use permits, variance requests and subdivisions. The Commission is responsible for holding nearly all land use public hearings. 2. The purpose of a public hearing is to provide for public comment that will provide a better understanding of the request before the Commission makes its recommendation. For each hearing before the Planning Commission, the city planner and staff provide a written notice as required by state statute, at least 13 days in advance of hearing, to people within 350 feet of the project site. 3. Sign in: At Commission meetings, if a large number of speakers is anticipated, all those persons interested in making a statement are requested to sign in on the meeting's speaker roster. 4. Staff presentation: Chair will then ask for the Staff presentation on proposed project and staff recommendations. 5. Questions of Staff: Chair asks for clarification questions on the Staff presentation from Planning Commission members. 6. Applicant Presentation: Chair the calls on the applicant first; then those persons with questions for the record, and finally those persons with comments for the record. 7. Questions from the Commission or audience concerning a particular statement should be addressed to the Chair. 8. Other Comments: Chair asks for any other statements or remarks from Commission, Staff, or audience before closing the hearing. Chair then summarizes issues expressed at hearing. 9. Chair closes hearing or requests a motion to the continue hearing for further testimony at a later date. A motion to continue must be to a specific date, and the motion is not debatable. Chair thanks those who have participated. 10. Planning Commission Decision: the Chair explains that Planning Commission members will deliberate and make a decision on the issue at this time or at a specific future date. 1]. A motion or resolution, which includes the findings/reasoning of the decision makers, may be offered at that time by a member. A motion to continue should be to a specific date, and the motion is not debatable. The Chair restates or asks the clerk to restate the motion prior to voting on the motion. 12. Next Steps: Chair asks Planning/Zoning Staff to explain next steps or important dates in process. 7