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Roseville Human Rights Commission Meeting Minutes - November 14, 2006 Page 3 of 6 . would be on next month's HRC agenda, following Commissioner Bosch's visit with Ann Phibbs. Chair Delmore referenced a recent Minneapolis Star Tribune article regarding the use of police use of force; and more details behind the numbers Additional discussion was creation of a generic complaint form, rather than the current process for complaints, with a more user-friendly, open and less intimidating way to provide complaints to the City Manager, rather than the Police Department or other specific departments. Chair Delmore advised that she would e-mail Commissioner Crump to determine the status of forums on which he had previously volunteered to follow up. Substantial discussion ensued regarding the City's Affirmative Action Policy (i.e., what it means, what it says, attempts of management to recruit people of color, particularly the Police Department; and availability of past data on hiring demographics related to race). Commissioners concurred that, since the information should be public data, at a minimum, Commissioners should seek a copy of the City's Affirmative Action Policy, not Equal Opportunity Employer information; and preferably eventually receiving numbers on hiring city-wide demographics and race information. Commissioners concurred that, upon receipt of the City's Affirmative Action Policy, the HRC would review the document's content with the goal to present a specific plan to the City to assist in recognizing the value of diversity in City hiring policies for its work force; with the City becoming . more pro-active in their hiring processes. Commissioner Venters encouraged that the HRC use a cooperative, rather than confrontational, stance in working with the City Manager, not specific departments. Discuss Attendance Policy Chair Delmore noted the ongoing and perpetual lack of a full Commission for meeting attendance and involvement. Discussion included whether the City Council provided directive on Commission attendance and their review of attendance upon reapplying for a position; and the need for the HRC to monitor attendance of members. Chair Delmore advised that she would follow up with Commissioner Crump as to whether he wanted to continue to serve on the HRC. Commissioner Higbee moved and Commissioner Venters seconded, that HRC Policy include that more than three absences of Commissioners in a given term year, initiate a review of their position. Motion carried 4.0. Essays A brief review of the 2006-2007 Essay Contest Timeline was discussed and the process for dividing the essays among Commissioners, followed by discussion by the entire body; and how to review the essays. .