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City Couucil Study Session Monday, August 20, 2007 Page 7 Councilmember Ihlan opined the need for the City Council to deter- mine scoping and tasking the chosen consultant; and their involve- ment with the City Council. Councilmember Ih1an further opined the need for the consultant selection to be placed early on the agenda to allow adequate discussion. Mayor Klausing requested staff to follow up with scheduling the time to determine a realistic August 27th City Council agenda. City Manager Bill Malinen advised that he would contact Mayor Klausing to review the August 27th agenda to determine what time was available; or if, after consulting with individual Councilmembers, additional time outside the regular meeting would be workable. Mr. Darrow sought clarification from the City Council as to what staff should advise the three (3) consulting firms for their preparation for the meeting: whether they should prepare a presentation; past practice in not using names of firms until a final selection was made; and how the proposals should be presented. Councilmember Ihlan opined that the consulting firms didn't need to prepare a presentation; but that they should be prepared for individual Councilmembers to ask questions if they so desired. Councilmember Roe concurred that no presentations were necessary. Scheduling hest®nes Councilmember Pust opined that there was a substantial time allot- ment between initial consultant award and finalized product, and that it seemed prudent to identify monthly accomplishments or goals. Mayor Klausing noted the unique situations encountered by the City, highlighting senior staff turnover, and the possible need for requesting an extension. However, Mayor Klausing spoke in support of not seeking an extension unless absolutely necessary, with the goal in mind of moving through the process as quickly as possible. Mr. Darrow sought direction on the proposed September 19, 2007 project kick-off meeting; by which time the consultant would have