CC_Minutes_2008_0625Special Session

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Special Joint Meeting Roseville City Council and the Roseville Area School Board, District No. 623 Wednesday, June 25, 2008 Page 8 to determine what was available and what may be needed; performed with in- volvement of representatives of the School Board, City Council, and other groups as well. Councilmember Roe suggested proactively moving forward, with desig- nation of those responsible for the inventory, a timeframe for accomplishment, and assurance that entities were not competing with each other, but seeking coop- erative or jointly-managed facilities, with possible development of Joint Powers Agreements (JPA's) for funding and maintenance. Councilmember Roe noted that both the School District's and City's resources came from taxpayers, and didn't represent an unlimited pool, and encouraged that the next step be taken to effectively review and manage an inventory process for long-term solutions. Further discussion included the need to involve citizens for their input in what was missing, how best to focus resources, and to avoid redundancy. 4. Telecommunication Needs -Informational Terr Heiser -City of Roseville Information Technology/Network Manager Mr. Heiser provided a brief history and current collaborative overview, based on his written report, on shared technology efforts of the City through JPA's with other mu- nicipalities and agencies for management and shared telecommunication and net- working technologies. Discussion included municipal fiber optic institutional networks; interconnecting pos- sibilities of the School District and City and cost-effective opportunities available; support for the technology; proprietary protections to each entity involved in the net- work; future considerations and issues when the current cable franchise agreement expires in 2012; proactive efforts of the City to-date; and future expansion opportuni- ties based on cooperative partnerships of the School District, City and other agencies. Mr. Heiser encourage the School Board to consider cost saving opportunities in shar- ing data and voice technologies; availability of the City's current IP telephony system that would more than accommodate the School District's phone system and represent significant cost savings to the District; and availability for non-public schools (i.e., Concordia) within the existing system as well. Discussion included additional detail on the existing and planned fiber optic trunk lines; recent policy statements adopted by the City Council that the City and School District were the City's # 1 priority in development of fiber networks and providing I- net services, then business partners and beyond; availability of a centralized support or "help desk" service with six (6) Roseville staff available to serve 900 users; and difficulties experienced in pursuing wi-fi networks in the Roseville area, and avail- ability of Internet connections in the area; usage issues and policy considerations with student accessibility to ever-changing and improved technologies.