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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Date: 3/09/09 Item: 13.d III. RELATIONSHIP WITH MAYOR AND COUNCIL RESPONSISILITY • Maintains effective communication, both verbal and written, with Council. • Maintains availability to Council, either personally or through designated subordinates. • Establishes and maintains a system of reporting to Council current plans and activities of the Staff. • Plans and organizes materials for presentations to the Council, either verbally or written, in the most concise, clear, and comprehensive manner possible. PERFORMANCE STANDARD Relations with the Mayor/Council will be considered effective when a majority of the conditions have been successfully fulfilled. • Materials, reports, presentations and recommendations are clearly and convincingly made. • Facilitates Council action, including adoption of ordinances, coordinates agenda preparation and provides information and background required by Council. • Communications are made in a timely, forthright, and open manner. • Keeps all Council Members well-informed and involved on issues that should be addressed or monitored for possible action. • Responses to requests are made promptly and completely. • Recommendations appear to be thoroughly researched. • Demonstrates what s/he says can be accepted at face value. • Maintains respect for Council, takes a consistent position, and holds confidences. • Ensures a system is in place to report to Council current plans, activities, and events of the City. • Remains open and accessible to all members of the City Council equally. Rating 1 2 3 Selow Meets Expectations Expectations Comments: (Observations of Evaluator) 4 5 Exceeds Expectations Suggestions for Improvements: (Specific area(s) that need strengthening) Commendations: (Area(s) of performance calling for praise/commendation) �7