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a Whether the elected official will be meeting and networking with ofher elected officials from around the country ta exchange ideas on topics of relevance �o the City or an t�e official roies of Iocal elected officials. • Whether the elected oificial will be viewing a city faciiity or function that is similar in nat�ire to one that is currently operating at, or under cansideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the cansideration of the full council.. • Whether the elected official has been specifically assigned by the Council to visit anot�er city for the purpase of establishing a goodwill relafionship such as a "sister-c�ty" relationship. • Whether the elected offc�aT has been specifically assigned by the Council to testify on behalf of the City at the C.Jnited States Cangress or to othervvise me�t with federal officials on behalf of the City. •'�Vhether the City has sufficient funding available in the budget to pay the cost of the trip. 3. Na reimbursements will be made for attendance at events sponsored by or affil�ated wi�h political parties. a. The City may make payments in advance for airfare, lodging and registration if specifically approved by the Council. Otherwise all payments will be made as reimburse�nents to the elected official. 5. The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, lirnitations and guidelines ouflined ii� the City's policy far out-of-state travel by City employees. 6. Airfare wi11 be reimb�rsed at the coach rate. 7. Mile•age will be reirnbursed at tl�e IRS rate. If two or more council members travel tagether by car, only �he driver will receive reimbursement. The City wi11 reimburse for the cost of renting an autamobile if necessary to conduct City business. 8. Lodging and meai costs are limited to those which are reasonable and necessary. 9. Receipts are required for lodging, airfare, and meaIs and should accompany an expense report form. It is not necessary to have receipts for cabs and tips. The expense report form shall be submiCted to the Fir�ance Department far payment. 1�, The City will nat reirnburse for a�coholic beverages, personal telep�one calls, costs associated with the attendance of a family member, rental of �uxury vehicles, meal expenses included in tl�e cost of registration, or recreational expenses such as golf or tennis. 11. Limitations on the number of council members who can attend the same event.