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Ciry af Roseville, Mir�nesota — Financial Pfanning Assistance <br />April 2009 <br />Page 3 <br />�ption 2- FaciEitate BudgeC and Services Provided Workshop <br />7ask. ! Preparation and Planning <br />. Phone conversations with city staff ta d�tarmine scape, clarify expected ou�comes antl discuss critical <br />steps in the process <br />• Prepare agenda <br />• Set up the electronic facilitation system <br />• Develop questions <br />• Review agenda and questions wifh City staff <br />Task II Conducc Electronic Facilitatior� WorEcshop <br />• Conduct an elecironic facilitaf€on workshop including the City Council, City staff and public <br />- Provide up to 45 efec�ronic keypads <br />- Optian ta provide up to 2fl0 additional eEectronic keypads <br />Task III Prepare Summary of Workshop Outcomes <br />• Within 10 days of the faciliiat�on session, prepare a document summarizing fhe results <br />. Review document with City siaff and make changes as necessary <br />• Present the outcomes of the session to �h� City Council in a workshop session <br />O�tion 2 - Expectatians <br />The City is req�ested to identify and designat� a sfa.fF member to serve as a contact persor� belween Raseville and <br />Springsted. This person will be respons.ible far coordinaiing th� �lectronic faci3'itation workshop details. <br />Option 3- Candu.ct lJser Fee Study <br />TaSk � Review Backgraund Information • <br />. Meet with City to review background informaiion and analyze Sludy assumptions by reviewing: <br />-- The user fee system and charges for services current[y in use <br />- A�I current revenue policies, both writtan and implied, especially fhose related to estabfishing and <br />adjusting user f�es and charges <br />- Historical informaiion related ta the City's user fee system and charges for services <br />- Currenf allocation of overhead and other indirect cosfs to �ser fees and charges <br />- The current fiscal year butlget and past year's actual expend'ifures, as they relate to user fees and <br />charges for services • <br />- ihe City's current policy refated fo the paymer�t af andlor reimbursemenf for Crair�ing and continuing <br />educatian far staffi who pravide services for which a e�arge has been es�ablishetl <br />Task II Data Collection <br />• Meet with City department heads and skaff: <br />- Interview tlepartment heads and appropriate City staff deiermining time and resources allacaled to <br />praviding averheadladministrative functions and services provided to oth�r funtlslentiiies <br />- Interview d'epartmen# heads antl appropriate Cify sfaff defermining the time and the resources <br />al�ocated in providing services: <br />� _ ..a <br />~;�:"i=i�::�cu�_s <br />