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REQ�JEST �'OR ��Jl�TCIL ACTION DATE: 12/18/06 ITEM NO.: ��, Degartment Appr�val: Manager Reviewed: Agendla Seciion: � � - � � �� �tem ]Descriptian: Evalnation of Coi�tract .�anitorial Sezvices for City of Roseville Facilities and Extension of Contract Background: The Cify af Roseville co�ztract for janitorial services for City faciliti�s expiz'es I'ebruary 9, 2007. When these services were Iast hid in 2005, the specifications ineluded language t�at t�is contz'act co�ld be e�tended by mutival agr�ernent for an additioi�al two years at the conclusion of the initial contract period. Marsden Janitorial Services, the current pravidez' of thes� services, has in�icated a desire to extend their contract an additional �va ye�rs at an inerease of no rnore ihan four (4) pe:rcent per year of the current contract rate. The speci�eations require service at City HaII, Fire Station I, Harriet Alexander Nature Center, Skating Center, and the License Center. The current cost for Janitorial services at these facilities is $8,594.57 per nrzoz�t�. The city receives 80 haurs pex week of se�-vices under the cantract. We �ave had good service fram Marsden staff over #he past iwa years. They have been cansistent with their sc�edule and responsive to our needs. Marsden has i�adicated they could provide additional service at this unit pricing if additional services are requ�sted by the city. Janitprial services have been contrac#ed for a number of years �oz' Ciiy Hall, Fire Station I, and the License Center. Contract serviees were expanded to the Slcating Center and the Nature Center in 2005. This was don� for eco��omy nf scale bea�efit in bidding these services. One I'TE Buildang Maintez�a�ce Woz'�e� positian was elitnzz�ated from city staff at that time. The b�dget impact for janitorial services was a reduction of approxiinately $25,QpQ at thaf tizzae. 3anitorial needs have changed in �he past two years, as we have seen dramatic increases in the usage o� City Ce�tez facilities. These b�ildings serve as the City's comm�ity center and are alive with activity both evenings and weekends. This usage requires �ore cleaning to keep the facilities fresh. The additianal needs are stretching the two contract staff to their limiis. The Skating Center is especially iznpacted due to the leve� of use on weekends for the skating faciliry, as well as tl�e banquet cez�ter. Discussion: Janitorial services can be provided utilizing contract services, with in-house staff, or a combination �f in-house, contract se rvzces, and pari-time staff. Currenfily, the city does not employ any ful�-tzs��e jar�itarial staf£ A number of factors need considera�ion wh�ii carnparing the delivery of these service� aald evaluating the fnaneial impaet. They a.re as follows: