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determination, the Mayor will consult with the City Council Committee of the Whole for its guidance d. The presentation sha11 not exceed five minutes in length and the Council will not entertain more than two presentations at one Council Meeting. e_ The City retains the right to decide �f t�e presentation will or will not be permitted Once approved, the presentation will be included on the appropriate Council agenda �. If not approved, the applicant will be notified of the decision and the rea.�o�(s) for the decision. RULE 9 COUNCII, CONFEIZINCEROOM During any recess of a regular or special meeting of the Tacoma City Council, the Council Conference Room shall be rt�s�r��d solely for the use of inembers of the City Council and selected staff personnel and employees of the City of Tacoma, and no other person o r persons sha11 ha�e access thereto, whether they be members of the press, radio, television, o r members of the public at large. RULE 10- CITY CLERK - DLTITES Record Votes. As a part of said permanent proceedings, the Clerk sha11 record a11 votes taken In those instances where a roll call vote is taken pursuant to a requirement or request, the Clerk sha11 call the name of each and every member of the Council present, including the Mayor. and sha11 duly record said member's vote as either an aye, nay, or abstention, whichever may be appropriate Roll call votes of the Council sha11 be called alphabetically. except for the vote of the presiding officer, whose vote sha11 be called last, commencing with the first roll call vote of the Council, and in subsequent roll call votes member names sha11 be rotated, excluding the presiding o�cer, until the entire Council has been called, at which time the procedure will begin again 2. Maintain Record. The Clerk shall cause to be recorded electronically all of the regular and special meetings of the Tacoma City Council and each and every part thereof, and sha11 maintain the same for a period of six years consistent with state law, RCW Ch 40.14 3. Prep are Minutes. At the conclusion of each special or regular meeting of the Tacoma City Council, the City Clerk shall prepare brief and concise minutes and submit the same to the City Council for its approval. 4. Verbatim Transcript. No individual member of the Tacoma City Council, nor any member of the administrativestaff of the City of Tacoma, sha11 be authorized or empowered to require the Clerk to insert in said official minutes any verbatim transcript of a11 or any part of the proceedings Verbatim transcripts of any part or portion of the proceedings sha11 be made a part of the minutes only when authorized by a maj ority vote of the entire Council made at the meeting wherein such request for a verbatim report is made C:U7a�urnr�iL� �yl4aj ViL'IIIIIL'��I'�1dx.�IR�'',Ik�d�,:u��l'3i�q�lkl I}�s� iZ ��L'S7�Y�: � � �� {r� I