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Regular City Council Meeting Monday, October 12, 2009 Page 18 ment, they could better assess a situation and provide that additional information to additional personnel Acting Chief O'Neill concurred; noting that many calls came into dispatch as one thing, and turned out to be an entirely different situation; and that it was advanta- geous for the Fire Department to have the Police Department respond first, for safety considerations as well, followed by the Fire Department freeing the officer from patient control until Allina responded to transport. Acting Mayor Roe, in moving on to the Public Works Department, noted their negative amount under unallocated. Public Works Director Duane Schwartz advised that this was do to the way the department tracked their information and broke down categories; and noted that, as he was reviewing the information during tonight's meeting, may have found several areas that were double-counted in that negative unallocated amount, and needing correction. Discussion specific to the Public Works Department included allocation of funds for right-of--way maintenance in problem areas that were not the responsibility of the City, but based on complaints and reduced maintenance operations of other agencies (i.e., County and State) were handled by the City. Further discussion on the need to distinguish tree maintenance by the Parks and Recreation Department and the Public Works Department, with Public Works ad- dressing tree canopies in public rights-of--way during the winter, and Parks and Recreation addressing diseased and hazardous trees. Councilmember Johnson opined the need for coordination of the two departments on tree maintenance, removal and replacement. Mr. Schwartz advised that the department was leveling off on mill and overlay of pavements; however, on the utility side, that area was growing and was duly re- flected in the CIP for a number of years. Mr. Schwartz anticipated an annual 3-4 miles of mill and overlay of City streets, as well as some Minnesota State Aid (MSA) maintenance requirements; and minimal reconstruction projects antici- pated. Parks and Recreation Director Lonnie Brokke noted the numerous, and often in- ter-related services and program categories in his department; and the vital impact made by community volunteers in delivery of services and programs. Mr. Brokke noted that the department was 50-60% fee-supported, with revenues often inter- related as well. Mr. Brokke advised that measurement procedures and levels of service were in place based on surveys of all programs, as well as summary re- ports and regular comment mechanisms.