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December 2, 2009 OT Reductions- A summary of ineasures taken by the Department to minimize over�ime. The following informaiion addresses the D�ertime Breakdown spreadsheei. Administrafion In the late 1990s, the Department incorporated into policy; minimum staffing levels which se� the minimum n€�mber of patrol personnel working d�pending on the tim� of day as calls for service differ ai various hours of the day. The staffing le�efs took into consideration: community expectaiions, officer safety concerns, responding to calls for service anc� bepartmeni init'ratives. The Departmenf will grant time off as minimum sta#fing allows. The Department wifl filf positions if staffing levels fall below the minimum due to sick time and mandatory training. A recent concern should b� addressed in this memorandum in�olving the H1 N1 inf�uenza. Many expert opinions from across the county indicaie em�loyers should plan for at least a 40% decrease in avaElab[e employees during a spiKe in a fiu breakou�. The most recent information suggests the next spike in H1 N1 infiuenza is expected in March of 2010. Any reduction in ov�rtime signals a lack of crisis management planr�ing. This classification of a�ertime is afso comprised of special details handled by the Department, many ofwhieh we cannot decline. The recenf H1N1 vaccination held on November 21, 2009, is an example. Ti�e Ramsey CountylSt. Paul De�aartment ofi Health determined they would hosf two cl�n�cs in Ramsey County io inoculate children u� to nine years of age. Up ta 160 thausand children were eligible to receive the vaccinations and only 5,5Q0 were available for distribution. The Department had no control over the location, time or date of the vaccination siie. The Departmer�t was fasked to pro�ide sife security, vehicle entry and exit poin�s and pedestriar� control. Depar�m�nt af heal#h officials had no information o€� how many to expect and infarmation gleaned from e�ents across the country indicat�d we s�ouEd expect several thousand peaple of �arying dispositions. The Department planned and s�affec� the event in ord�r to professionally respo�d ta any type of scenario which may unfold, while �olding overtime io a minimum. Even after utilizing unpaid volunteers from the Department's Reserve Unit, Ramsey County's Comm�nity Emergency Response Team, safaried and on-duty officers fhe Department incurred an overtime cost of $1,864 for the event. Court More than fifty percent of officers in the department are or�-shift after the business day ends. This type of scheduling is prominent across the entire cour�try as cails for ser�ice are more prevaler�t in th� evening and o�ernigh# ho�rs. Rose�ille is no different_ Most training events and a!l criminai and ci�il court processes are sched�led during business week hours. [r%