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Memorandum To: Mayor and City Council From: Council Member Greg Schroeder Date: February 9,2004 Subject: Roseville VolunteerCoordin�tor/Program The following is a draft of what I believe the Volunteer Coordinator Position and Program should b� I would like to request staff to determine the cost for this position and program; any issues; and any additional duties; and bring this item back to the Council at the February ��"� meeting,for Council discussion andpossible authorization. Vision of volunteer program: To ha�e an actively involved volunteer community help make our city a better place in which to live. Mission of volunteer program: To ha�e a strong volunteer program that could aid Staff in adequately providingthe services and activities our residents e�pectunder any economictimes. VolunteerCoordinatorPosition - Ienvision thisposition ccs thefollowing: Full-time — With the duties I envision this position handling (stated below), I feel this could and should be full- time. I feel we need a s t.person to run this program to make it work, because volunteerism needs to be done on a regular, year round basis. There needs to be someone in charge that can motivate volunteers on a regular basis. By Council supporiing a full time staff position this would show our commitment to making this program work in the manner it should be. It would also show a long-term support towards the person hired, as benefits are a vital part of any job. I envisionthis not to be an 8-5 job. This person would ha�e to work irregularhours, so they can be actively involved in recruiting volunteers, working with the volunteers, and motivating volunteers any day and any time. Experience— I think work experience should weigh in at the same level as education. I feel there are many qualified people out there without a formal post-secondary educational background that ha�e committedtheir lives to helping others and their work experience in leading the way or managing volunteer programs should count just as much as a BA, MA or Ph.D. We need someone who will organize a volunteer program, it's volunteers and keep these volunteers on a long-term basis by motivation and working with them bands�n. I can't stress enough that this l�as to be a special person that is committed to "volunteers" not just managing a"progra.m". Duties and responsibilities— Right now I envision this person possibly doing the following (along with volunteers helping with the process): � Setting up this program and managing it t Recruiting volunteers of any age and seeking out donations to help run the program successfully. + Working with staff to see what the needs of their departments are and what job opportunities volunteers would be allowedto help with. � Motivating volunteers and donors to make their commitment long-term. • Keeping residents, civic organizations, schools, churches, businesses, etc. informed of ways they can volunteer or donate resources. � Working with volunteers and donors to see that they are paired with a job that best meets their expertise or interest.