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��_� - -.�r-�� Request for Council Action Date: 5/24/04 Item Number: 3,m Department Approval Manager Approval Agenda Section �� Consent Item Description: Purchase of New Audio-visual Equipment for Training Room and Council Chambers Back rg ound As part of the improvements to Roseville City Hall, additions and enhancements are being proposed to the audio visual equipment in the Training Room and Council Chambers. For instance, the equipment in the previous Training Room consisted of a television set in which the on/off switch had fallen off and an unreliable VCR (sometimes it felt like working, sometimes it didn't). Staff wants to enhance the visual presentation system to meet current and future needs. Communications Specialist Tim Pratt met with Lieutenant Rick Mathwig from the Police Department and Assistant Fire Chief Tim O'Neill to identify equipment needs for a Training Room/EOC. The group also met with system designers from AVI Systems and Alpha Video and CTV engineer Andre Barte. The needs identified are: Ability to show video tapes and DVD's Ability to show PowerPoint presentations from a presenter's laptop Ability to record training exercises Microphone and speakers so presenter can be heard in a crowded room Televisions that could receive the presentation signal or television news reports Pratt took the information from the meetings and developed an equipment design for the Training Room/EOC in cooperation with Alpha Video. The system design is attached. Pratt and Barte met separately with Public Works Director Duane Schwartz, architect Pa�n Anderson from Ankeny Kell and electrical engineer Tom MacDonald from EEA. They discussed the electrical design for the Training Room and the redesign of the Council Chambers. The Council previously approved a remodeling phase of the City Hall project that will include building a new Council dais, addition of a presentation and wark station table and addition of a drop down screen. Staff is proposing the addition of a multimediaprojector and a new remote control system. The new dais will be built so the flat panel monitors will be fl� � e�ss�d. The remainder of the current AV system will be retained, repositioned and rewired. CTV has offered to have their engineer Andre Barte do the installation at no cost to the City.