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City Council Regular Meeting — 07/12/04 DRAFT Minutes - Page 4 whole, or prepare a summary for different categories for Councilmember review. Mr. Anderson recommended that the City Manager's Assistant not be the recipient, as it would put her in an unfair position in her working relationship with the City Manager. Mr. Anderson noted that evaluations could be mailed or sent by secure fax transmission to the designated recipient. City Attorney Anderson was asked for his opinion by Mayor Klausing on the recommended sample forms provided fr�rrY the City of Little Canada. Mr. Anderson responded that they appeared to be thorough and covered the areas of responsibility outlined for the City Manager in the Plan B form of government. Councilmember Schroeder questioned whether the City of Roseville had any evaluation form, other than that used for employees, applicable for the City Manager's evaluation process; and questioned what standards were acceptable, based on the City Manager's job description, for evaluation. City Manager Beets advised that all three sample forms were applicable; and concurred that use of a Paralegal or Clerk at the City Attorney's office as the designated recipient was prudent. Mr. Beets questioned, if the lower level employee evaluation form was used, how the random participant selection process was determined. Mayor Klausing suggested that the City Manager's Assistant could distribute the blank evaluation forms, with a return envelope addressed to the City Attorney's Office, at the attention of the appropriate designated recipient, for evaluation and collation of the data. Councilmember Schroeder suggested a cut off date for response time. Mayor Klausing concurred with Councilmember Schroeder's comments; noting that he would like more time to review the forms and applicable standards.