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REQUEST FOR COUNCIL ACTION DATE: 9/13/04 ITEM NO.: fi, Department Approval: Manager Reviewed: Agenda Section: — � Item Description: Public hearings for special assessment rolls for 2003 improvement projects Background: On August 9,2004, the City Council set a date to hold public hearings for the purpose of establishing special assessments for various improvements which were constructed last year. Assessment rolls for the proj ects will be considered at public hearings to be held September 13,2004. It is suggested that the public hearings be conducted according to the attached agenda. At the assessment hearings, staff will have available specific informationfor each of the projects to be assessed. Information will include a description of the project, project financing, and a discussion of typical assessments for properties benefiting from each of the improvements. Staff will summarize the City assessment policy and how it has been applied to each particular project. Engineering Department personnel will be available in the Park and Recreation conference room during the hearing to answer specific questions that properiy owners may have regarding how individual assessments were calculated, how front footage was determined, and how payments for assessments can be made. It is suggested that if properiy owners have individual complaints about the quality of construction as part of the project or specific information about project deficiencies, these should also be referred to the Engineering Department personnel in the conference room during the hearing. These will be addressed by staff and resolved prior to the time that the Council considers adoption of the final assessment roll on September 27,2004. Typically, these kinds of complaints relate to quality of finished construction and are covered under the one-year contract warranty period. Correction of these types of problems should not delay the adoption of assessment rolls. Projects to be assessed are as follows: Citv Project P-ST-03-02; 2003 Pavement Mana�ement Pro�ram: Neighborhood 61 West Victoria Frontage Road, Sandhurst Avenue to Dead End Neighborhood 68 Pineview Court, Dale Court to Cul-de-sac Following past practices, it is suggested that the Council continue consideration of all individual assessment rolls to the September 27,2004 meeting. This continuance will allow stafftime to investigate and make recommendations regarding any objections and questions raised at the September 13,2004 hearing.