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Regular City Council Meeting Monday, March O1, 2010 Page 3 12. Business Items (Action Items) 13. Business Items - Presentations/Discussions a. Discuss Strategic Planning with the Administration, Fire and Police Depart- ments Mayor Klausing stated that the purpose of tonight's special meeting was for De- partment heads to provide their comments to the City Council regarding goals and strategies for, as well as challenges specific to their department, in order to pro- vide abetter dialogue in preparation for the 2011 Budgeting for Outcomes (BFO) process and prioritizing tax-supported programs. By way of introduction, City Manager Bill Malinen advised that each department had utilized the Action Steps categorized from the Imagine Roseville 2025 com- munity visioning process and City Council-established priorities for its implemen- tation, providing a status report based on three areas: those items done, those items ongoing and those not yet completed. Mr. Malinen advised that further comparisons were referenced in the 160 priority items identified in the 2010 BFO listings; Capital Investment Plan (CIP); and also based on challenges specific to each department from the Department Heads' perspectives to allow the City Council to have a broader understanding of day-to-day City operations. 1. Administration Department City Manager Malinen reviewed the Administration Department and those categories, noting that the most significant challenge for the department was that most of the action steps had relatively short timelines within a 1-3 year period, making it difficult to position them all for accomplishment in conjunction with Council identified priorities. At the request of Councilmember Johnson, Mr. Malinen advised that the Finance Department was separate from the Administration Department and would be scheduled along with other departments at upcoming City Council meetings; and confirmed that City Council activities and budget was part of Administration, rather than Finance. Councilmember Pust sought an explanation of what was included in citi- zen recognition programs at City Council meetings (Ongoing: 1.a.7.b). Mr. Malinen advised that this included specific recognition programs for individuals contributing to the community (i.e., retiring Advisory Com- missioners) and others for their achievements on behalf of the community. Councilmember Pust asked, in the day-to-day management of the Admin- istration Department, how Mr. Malinen used the Imagine Roseville 2025 as a planning document, if it was used; and if he performed regular evalua-