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1 2 3 4 5 6 7 g 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 HRA Meeting Minutes — Monday, July 27, 2009 Page 3 eapenses/revenues over the last few years and more accurately reflected those numbers. Mr. Masche noted that expenses had not increased to any substantial degree, and in some areas had been reduced. Mr. Trudgeon advised that staff would continue to monitor case carryovers from taY levy payments semi-annually, and deferral of various items. Mr. Trudgeon noted the variables in projecting budgets to meet the September 15, 2009 Preliminary Levy and Budget requirements, while further changes are anricipated before December's final levy was due, and hopefully allowing reduction of preliminary requests based on more info `" being available at that time. Mr. Trudgeon noted that the preliminary budget could 1�,,,� educed, but not increased for final adoprion. Ms. Kelsey advised that it was staff's intent to make the HRA's 'ou ams self- sustaining as revolving loan funds, as well as enhancing revenue so s(i.e., fe' conduit financing requests similar to that of St. Louis Park), as the HRA a hose reco �� ' s to the City Council for their approval. Member Pust arrived at this rime, appro�mately 5:07 p.m. Further discussion included how this levy acc��f� �. provided by the HRA; the need for the HRA to identi that were in line with their uuriatives and prioriries; e� up, not a hand out;" recognirion by the City's eaternal strides in improving accountability in tracking expense better communication with the City's �.; art� rather than cash accounring system in "' �� Additional discussion included ways printing of markering materials); and < reserves. For the benefit o�� '��'"` `Pust, Mr. in the staff re�Qrt relate �'this year's updated str�c plan. it services currently being needs on the Strategic Plan the I�RA theme for a"hand ��. ;;.� �tof the HRA's substantial in its various funds through ficulries in using an accrual pursu�ig to become more cost-effective (i.e., cartyover of approximately $25.000 in annual �eon repeated the background information detailed iininaty 2010 budget and levy request, based on the Member Pust{ ' d that every $100,000 in expenses represented an approximate 1% levy increase; and no this �reliminary request would indicate a 2.4% levy increase specific ta t� HRA Mem �� opined that the City Council would count this against the City's tb`tfi�"proposed 20101e �;.. �; and that the HRA needed to be prepared with a compelling argument to "sell" their rariona3e for this substantial request to the City Council, when the City Manager was considering presenting a zero percent levy. Chair Ma a, and Mr. Trudgeon, noted tl�at this was needed discussion based on the updated strategi„ an and realistic funding to accomplish those iniriatives. Chair Maschka noted that a "` � o�vy increase would remain at $258,000 as in 2009. Mr. Trudgeon anricipated parameters the City Council in August, following results of the community meetings currently in Councilmember Pust further noted that, over the last siY (6) months, departments had cut their collecrive budgets by $400,000 to address recent legislarive actions or lack thereof; and recognizing another fifteen percent (15%) increase in health care costs, in addirion to other employee-related expenses.