2002-04-18_AgendaPacket - Laserfiche WebLink

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se - s i a r ~ - _ ,' ~' ~~ ISIC °: Q, ~~~~~~~~, ~~1~~ ~~~09 ~O.~I~~0~-20~ f~:~: jt~~I~7G~a2~~~;~ ~m~~~: off~~~~ri~~~r;°j~~d.~r Ramsey-Washington l~Tetro Watershed District Minutes of Regular Board Meeting January 22, 2002 The Regular Meeting of January 22, 2002, was held at the District Office Conference Room at 1920 East County Road B, Maplewood, Minnesota, at 6:30 p.m. PRESENT: Roger Lake, President Paul Ellef~on, Vice President Pam Skinner, Manager Jack Frost, Treasurer Bob Johnson, Secretary ALSO PRESENT: Cliff Aichinger, District Administrator Tracey Galowitz, Attorney Ron Orfey, Jay Bros., Inc. Brad Lindaman, Barr Engineering Mark Jay, Jay Bros., Inc. Frank Jedlicki, F. F. Jedlicki, Inc. 1. CALL TO ORDER The meeting was called to order by President Lake at 6:35 p.m. 2. DISCUSSION OF ISSUES RELATED TO BIDS RECEIVED FOR 2002 CIP MAINTENANCE AND REPAIR PROJECT Tracey Galowitz reviewed the past actions of the Board and the current status of the bid award. At the regular meeting of the Ramsey-Washington Metro Watershed District held January 2, 2002, the Board conditionally approved the award of the bid for the 2002 Capital Improvement Project Maintenance and Repair Project to Jay Bros., Inc. The Board sought assurance that Jay Bros., Inc., was the apparent responsible low bidder. The Board discussed and considered whether an item that was left blank on the Jay Bros. bid was a material non-conformity. The Board determined that the bid may be awarded to Jay Bros., Inc, on the condition the unit price for the item left blank was -0- and did not change Jay Bros. bid prices. The Board was not aware at the time of their action that Jay Bros., Inc., hacl_also failed to provide the Sworn Statement of Responsible Bidder form, which is required as part of the bid application process. The Board has since learned that four of the five bidders failed to properly comply with this requirement. In addition, the bid award has been contested by the second lowest bidder, F. F. Jedlicki. As a result, this special meeting was scheduled by the Board to decide whether to reconsider their bid award to Jay Bros. Ron Orfey and Mark Jay of Jay Bros., Inc., were present to state that they would be willing to honor the blank bid item as zero. They feel that they would be at a disadvantage if the project were re-bid because the bid tabulations are now public information. Frank Jedlicki stated that he is contesting the bid award. He feels that the District needs to adhere to the requirements of the bid process or risk their credibility when spending public dollars. Tracey clarified that the specifications do not allow the Board to waive inconsistencies involving price, and the District must consider the totality of the circumstances presented in order to make sure that this matter is handled fairly.