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Roger Lake discussed the need to move forward in a timely manner on the start of this contract. There is an urgency to complete the Battle Creek Channel Cleanout site work (Site 13) during winter in order to prevent drainage problems in the lower ravine and to minimize inconvenience for park users. If the project were re-bid, Brad Lindaman estimated a three to four week delay in'project start, and the substantial and final completion dates would both need to be extended accordingly. Paul Ellefson expressed the importance of preserving our bidding process in order to maintain credibility and fairness to our bidding contractors. 3. DISCUSSION AND APPROVAL OF MOTION Motion: Jack Frost moved, seconded by Bob Johnson, that the conditional award of the bid to Jay Bros., Inc., be revoked. It is noted that the apparent lowest bidder, Jay Bros., Inc., failed to complete all line items of the bid. It is further noted that four out of five bid. applicants failed to provide the required sworn statement. Due to the irregularities and to avoid any appearance of unfairness, the Ramsey- Washington Metro Watershed District rejects all bids for the 2002 CIB Maintenance and Repair Project and authorizes the project to be re-bid. The motion carried unanimously. Questions followed on how the rebidding process would proceed. Brad stated that all changes will be reflected in an addendum to be sent to all current planholders. The new bid advertisement will be placed in the January 25 Construction Bulletin, and the bids will be opened on February 6. 4. ADJOURNMENT Motion: Bob Johnson moved, seconded by Pam Skinner, to adjourn the meeting. The motion carried, and. the meeting was adjourned at 7:12 p.m. Respectfully submitted: Robert Johnson, Secretary Page 2 January 22, 2002 Special Meeting RWMWD Minutes