2002-04-18_AgendaPacket - Laserfiche WebLink

Home

Motion: Jack Frost moved, Bob Johnson seconded, to accept the Jay Bros. bid of $308,191.25 as the lowest responsible bid and to authorize the execution of contract documents for the CIP Maintenance/ Repairs 2002 Project. Motion carried unanimously. Beltline Interceptor Five-Year Inspection Brad stated that the inspection is complete. He distributed photos of some of the inspected areas to illustrate in general what they encountered. The system is presently in good shape with no areas in need of immediate repair. A ranking system was used to document the extent of deterioration, with the worst areas probably requiring another inspection in three to four years. Beltline Outlet Structure Improvements Cliff reported that a substantial completion meeting will be scheduled with the contractor next week. Motion: Roger Lake moved, Bob Johnson seconded, to approve Change Order #1 to the Beltline Outlet Structure Improvements Project, which represents a $5,200.00 increase in the contract price to reflect an adjustment in the location of the transition structure. Motion carried. Weir Drive Drainage Improvements Cliff reported on the February 4 meeting held with City of Woodbury staff. The city may not have funds available for their share of the project at this time. The project to raise the elevation of Weir Drive is not scheduled in their capital improvement budget for at least two years. They are also considering the construction of a four-lane roadway, adding a recreational trail in the right-of-way, and purchasing wetland credits from the Wetland Bank. The District may decide to split the project into phases so that they can proceed with some flood prevention work at the Vogel Manufacturing site. ABI Project -Oakdale Area Improvements Brad distributed his February 6 report on the Battle Creek Lake Area Water Management bids, received on January 25. In addition to the base bid, the District can choose between two alternates: Alternate A involves the cost of hauling the excavated material off-site, and Alternate B involves the cost of relocating the excavated material to ABI's ball field area. The bid tabulation listed the following apparent low bids: • Base Bid + Alt A is S.M. Hentges and Sons, Inc. for $253,262 • Base Bid + Alt B is Lloyd's Construction Services, Inc. for $192,992 (as corrected) Based on the inconsistencies that exist between bids submitted and the requirements set forth in the Instructions to Bidders, staff recommended that the following bids be discarded: Lloyd's Construction Services Inc., Sunram Construction Inc., and Motzko Companies, Inc. As a result, the lowest remaining bid for Base Bid + Alternate B is S.M. Hentges and Sons, Inc., in the amount of $221,062. Staff recommends that the District proceed'-with the $ase Bid + Alternate B, -and further, that the District award the contract to S. M. Hentges and Sons, Inc., as the lowest responsible and responsive bidder. At this time, Cliff discussed his February 6 memo which explains the two factors that were used to determine the value of the easement that the District needs from the Apostolic Bible Institute (ABI). One factor involves the real estate appraised value, and the other factor involves the excavation cost (Alternate A or B). If the Board accepts the staff bid recommendation, the District's total cost to obtain the ABI easement will be $50,500. Mike Emberton was present to express his concerns over the rejection of the Lloyd's Construction Services bid. He cited issues relating to: interpretation of instructions contained in the contract. documents, lack of a place on the Bid Form to enter incidental costs, availability`of soils information, last-minute addendums, and conflicting information from manufacturer relating to Stormwater Manhole l0A (Line Item 1.04L). Page 2 February 6, 2002 RWMWD Minutes