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Section 3: Vacancies. Should an officer's position become vacant during the term of office, members of the Executive Committee will nominate candidates and vote at the next meeting. That subsequent appointment shall be valid for the remainder of the vacated term. Article II: Committees Section 1: Standing Committees. The following committees are established by St. Paul E- Democracy, and the substantial purpose of each committee shall continue until such time as the by- laws are amended to change the substance of the committees. Section la: Finance Committee. This committee is responsible for fundraising and fiscal policies. Members are appointed annually by the Executive Committee and the Treasurer serves as chair. Section lb: St. Paul Issues Forum Advisory Committee. This committee serves as the advisory group for the St. Paul Issues Forum and the Forum Manager, and rules on appeals to disciplinary actions taken by the Forum Manager. Members are appointed annually by the Executive Committee and the committee reports to the Executive Committee as required. Section lc: Strategic Planning Committee. This committee proposes short- and long -term goals for the organization. They report to the Executive Committee and prepare monitoring reports for Executive Committee review several times a year. Members are appointed annually by the Executive Committee. Section 2: Ad Hoc Committees and Task Forces. Ad Hoc Committees or Task Forces may be appointed as needed by the Executive Committee. Article III: Paid and Unpaid Staff Section 1: Forum Manager. The Forum Manager of the St. Paul Issues Forum is a volunteer position appointed by the Executive Committee. The Forum Manager serves at the discretion of the Executive Committee. The Forum Manager enforces the rules of the St. Paul Issues Forum, encourages participation, and stimulates discussion. The Forum Manager works closely with the SPIF Advisory Committee and seeks their advice and support as necessary. Section 2: Staff The Executive Committee may hire an Executive Director or other staff as necessary. Article IV: Conflicts of Interest Section 1: Conflict of Interest. A conflict of interest on the part of a Director, Officer, or member of an ad hoc or standing committee (henceforth called "committee member with respect to an issue means the Director, Officer, or committee member has a material and direct personal or financial interest on the issue that is not common to Members generally, and includes, but is not limited to, a personal relationship with a person involved in the issue (e.g., relative, personal friend); a material business relationship (contractual or professional) with a person involved in the issue; current employment by the organization, association, or other such entity or person involved in the issue; or a financial interest in the issue. Section 2: Announcement. A Director, Officer, or committee member shall announce the existence of a Conflict of Interest or possible Conflict of Interest on his or her part with respect to an issue before the Executive Committee or any of its committees prior to the beginning of discussion of such issue or as soon thereafter as the Director, Officer, or committee member determines that there may be a Conflict of Interest. Section 3: Determination. If a Director, Officer, or committee member is uncertain whether a Conflict of Interest exists, he or she shall bring the matter to the attention of the Executive Committee, who shall determine if a Conflict of Interest exists. Roseville Issues Forum Project: Tim Erickson, 651 246 -5045 or tim e- democracy.org_ Page 16 6 June 2006