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Special City Council Work Plan Meeting 1 Monday,January 31,2011 Page 8 Mayor Roe observed that, given the current condition of Station #1, it would probably be prudent to not have any programs or community activities operating from that facility. Recess Mayor Roe recessed the meeting at approximately 7:59 p.m. and reconvened at approximately 8:08 p.m. e. Finance Department—Finance Director Chris Miller Finance Director Chris Miller reviewed the Department's "Must Do's" and "Ought To Do's" in 2011, including mandated and regularly scheduled activities or those already in process. Mr. Miller elaborated on those items provided in staffs written discussion outline, emphasizing the need to seriously address the City's long-term financial sustainability. Mr. Miller reviewed the changes made to the budget process in an attempt to pro- vide added transparency, with that work continuing as staff channeled resources to reflect the City Council's priorities and away from those deemed as having less corporate value; dedication of new moneys to eliminate funding gaps in asset re- placement programs and the millions of dollars the City continued to be behind in funding asset replacements, opining that every year's delay only serves to exacer- bate that problem, with the exception of the successful PMP program created by previous City Councils. Mr. Miller noted that the last 8 out of 11 years, City Councils had tapped into its reserves to plug operating gaps, and strongly encour- aged Councilmembers to discontinue that practice, while recognizing the reluc- tance of the public in increased taxes, and the political issues faced by the City Council. Mr. Miller specifically addressed the City's current and projected Information Technology (IT) services and the need to effectively manage it for the future through investing in cost-saving equipment. Discussion among Councilmembers and staff included the need to update the fi- nancial savings projections from the 2005/06 study for the entire campus on geo- thermal energy and related annual budget impacts; and use of reserve funds or as- set management funds for IT services similar to the IMP or PIP as needs over the next five years were projected, with current funds primarily from tower rents and Joint Powers Agreements (JPA's) for IT services with other communities and/or agencies, with increases built into those contracts. Mayor Roe noted the need to tie in geothermal energy factors short- and long- term and impacts to the annual budget, and as part of CIP projections. Councilmember Johnson concurred, noting that the same projections were indi- cated for the City's IT investments.