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Regular City Council Meeting Monday, March 21, 2011 Page 12 community and Fire Department have continued to evolve. Councilmember Willmus opined that this was a step in the right direction; and echoed the com- ments of Councilmember Pust on the need to look at issues from a regional pers- pective going forward and be prepared to incorporate that thinking into any future design. Chief O'Neill briefly reviewed the next step in the process as detailed in the RCA dated March 21, 2011; seeking RFP's to enter into a contract to develop concept and preliminary drawings and cost estimates, noting that it was a multi-step process, with bids based on best value process. Chief O'Neill noted that each step of the design phase would continue to involve input from the City Council, the Committee, Fire Department and the community at large; and anticipated that it would remain relatively inexpensive, estimating an expenditure of approximately $10,000-$15,000 for conceptual drawings. Chief O'Neill noted that the cost for full architectural drawings would be much more expensive; but reiterated that each step of the process would come before the City Council and community for those steps and cost estimates from professionals. Discussion among staff and Councilmembers included the process and intent of the RFP; use of the best value process; proposed funding for the RFP through use of funds budgeted in 2010 for the Assistant Fire Chief positions that remained un- used, in addition to funds set aside for Fire Relief Association payments that were not needed due to an uptick in the stock market; those funds not built into the 2011 Budget; and the Committee's hope to use the same firm for the concept and future architectural drawings in an attempt to save funds. Johnson moved, Pust seconded, authorizing the Fire Department to issue a Re- quest for Proposals (RFP) for Architectural Services including Preliminary Draw- ings, Final Drawings, and Building Cost Estimates using the Overall Best Value process. Councilmember McGehee sought clarification on what was intended to be speci- fied in the RFP, and asked that it include tying a new station into the existing geo- thermal field unless found to be insufficient to satisfy the needs of the Fire De- partment, and other potential options if that was the case, such as solar. Council- member McGehee expressed her interest in seeing that the building would be built adequate for the foreseeable future, be energy efficient beyond the bare minimum, and potentially LEED certification; noting that the City had enough experience with past fire stations and their inadequate and poor construction; and suggested looking at other green building potential, such as green roofs; all to be included in an RFP. Chief O'Neill reiterated that the design phase had yet to be entered into, but that he hoped it would be an interactive opportunity for feedback from the Fire De- partment, City Council, and community to transition from a Building Facility III