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1 Agreement was a result of the cities' desire to support the instillation of the project and assume 2 maintenance of any improvements and develop guidelines for that maintenance. 3 4 Discussion included a timeframe for that future maintenance at one, five and nine years; 5 application in excess of cost sharing; whether there needed to be a termination clause in the 6 agreement, with clarification that the BWSR had a ten -year process clause from the date of 7 construction; inspection responsibilities; and future responsibilities in the unlikely event that this 8 body should cease to exist. 9 10 Ms. Lewis advised that within the grant agreement with BWSR, there was a transference clause. 11 12 Mr. Maloney, based on past experience, suggested that the agreement reference the original 13 intent for those no longer familiar with that intent at the end of the grant cycle (i.e., ten years). 14 15 Further discussion included the need for further review by individual members and scheduling a 16 special meeting of the GLWMO to consider additional comments for potential action; as well as 17 the need for input from the Cities of Shoreview and Roseville; and all to occur prior to 18 authorizing the Chair to enter into a cost sharing contract with the BWSR., 19 20 Ms. Lewis offered to have the BWSR staff review a draft for their input prior to approval by the 21 GLWMO, and clarified that the Board had until the end of 2011 to have the CIP project 22 completed. 23 24 Additional discussion included preference to include the project as part of the 2010 construction 25 season, if Roseville City Engineer Bloom thought it could fit in that timeframe as part similar 26 work for bidding out a larger project; with Mr. Schwartz anticipating that, in all reality, it would 27 most likely be anticipated for the 2011 construction season. 28 29 Ms. Lewis advised that, depending on completion of the audit, the typical process would be to 30 provide 90% of the funds upfront, with the remaining 10% available at the end of the project and 31 upon completion of all reporting requirements. 32 33 Chair Ferrington and Member Manzara volunteered to work as an ad hoc committee to work 34 with other parties on the draft document and bring it back to the board for further consideration. 35 36 Meeting Minutes Contract 37 Chair Ferrington reviewed the search for potential recording secretaries for the GLWMO; and 38 introduced tonight's Recording Secretary Sheila Stowell, with recommendation by Mr. Schwartz 39 and Chair Ferrington to offer her a contract if amenable to Ms. Stowell and the Board. 40 41 Discussion included the history of previous recording secretaries and retirement of the most 42 recent service provider; need for initial payment for those services through the City of Shoreview 43 and /or Roseville Public Works Department budget followed by charging back to the Board; 44 provision of the service as a legitimate board expense; fiscal agent to process payment for 45 services; and preference for the GLWMO to enter into an agreement. 46 6