2010-10-28_Minutes - Laserfiche WebLink

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including an additional two (2) new invoices, for a total of five (5) invoices submitted for approval. Member Manzara moved, and Chair Ferrington seconded ratification of the August 26, 2010 invoice from Sheila Stowell in the amount of $179.25 for Recording Secretarial Services. Ayes: 5 Nays: 0 Motion carried. Member Eckman moved, and Member Manzara seconded payment to Avenet Web Solutions of the September 27, 2010 invoice #27057) for annual services through September 30, 2011, for web hosting, maintenance and customer support, in the amount of $420.00. Chair Ferrington clarified and provided background for newer Board members on the Board's 2009 mid -year decision to transfer website maintenance to this firm from the City of Roseville, authorizing the firm to develop the GLWMO website. But this was done without prior assessment of a contract or detail of costs by the previous (2009) Board Chair. Chair Ferrington noted that Mr. Petersen and /or Roseville staff were now able to make minor revisions to the site; and that now the Board was aware of the annual cost for this professional service, without asking the company to make any significant changes to the website. Mr. Schwartz advised that this is an off -site website through their server; chosen after three proposals were received; noting that if they were to make changes to the website, it would cost thousands of dollars annually. Mr. Schwartz, at the request of Member Manzara, advised that any troubles experienced in accessing documents on the site should be referred to Mr. Petersen to work with administrative and information technology staff to determine where the problems occurred. Mr. Schwartz noted that this was a one year contract, renewal by paying the invoice, with no established end date Mr. Schwartz noted that the Board may consider a subcommittee to work with the firm on enhancement of the banner page from its current generic status, with that enhancement included as part of the Board's initial contract. Mr. Schwartz offered to provide samples of the Avenet firm's development of other banner pages. Mr. Petersen advised that the service package was through September 30, 2011, with payment in advance; and noted his positive experience with their customer service to -date Mr. Petersen volunteered Ms Ann Whiteagle from his office to provide some initial suggestions and brainstorming for sprucing up the front page if the Board so directed him to do so, with financial consideration. Chair Ferrington noted that the Board was coming to the end of its budget year, without having a clear sense of their expenses for web site modification. He recommended that this be discussed in a work short format before decisions were made on how to modify the web site. 10