2010-10-28_Minutes - Laserfiche WebLink

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Mr. Petersen offered to include that as an item in 2011. Mr. Petersen noted that the website was Microsoft friendly and was similar to that operated by the RCD. Mr. Petersen suggested that Member Eckman provide some pictures to incorporate into the website. Member Manzara suggested that Mr. Petersen provide an informal preliminary proposal for the November 30' 2010 meeting for Board review in case more immediate action was considered necessary to enhance the website to involve stakeholders, and to provide a rough estimate of such an undertaking. Ayes: 5 Nays: 0 Motion carried. Mr. Petersen presented an invoice from Ramsey County Public Works Department for reimbursement of groundwater well sampling performed for the last of three monitoring events for the 4 Ob -wells adjacent to the Shoreview pervious pavement project, as authorized by the Board in July of 2009, amounting to $648.11. Mr. Petersen noted that Ramsey County had volunteered their services for sampling wells, and the RCD had invoiced the City of Shoreview for the first two samples, which they had paid; and advised that the GLWMO may ultimately owe the City of Shoreview additional reimbursement, pending final audit and reconciliation of the bills. Chair Ferrington clarified, for the record, that Ramsey County did not volunteer their services, but had stepped up to perform the services for a fee; and expressed his confusion in the itemized format of the list of charges on this invoice compared to those previously paid. Mr. Petersen offered to ask Mr. Terry Noonan for more detailed explanations of the invoice; and that payment could be approved conditional upon receipt of that additional information. Discussion among Members and Mr. Petersen included the need for more details on the breakdown of charges in the invoice; billing codes and what they involved related to various tasks provided by Ramsey County; the need for the Board to be accountable in writing, not just verbally, to its constituents of the bills being paid from public funds; and the Board's surprise with the inclusion of overhead costs as an additive to hourly rates and quantities. Following further discussion and at the suggestion of Mr. Petersen, and by consensus, payment was deferred, and Mr. Petersen was requested to resubmit the invoice at the November 30, 2010 meeting, pending additional detail being provided as requested. Member Manzara stressed the need, for future budgeting purposes, to ensure written narrative detail was provided for invoices, as applicable and for the public record. Chair Ferrington moved, and Member Eckman approved cost -share reimbursement in the amount of $477.85 to Mr. Ordean Finkelson, 388 Transit Avenue West in Roseville, for installation of a rain garden, following determination that it had been completed under RCD standards. 11